Job Overview

We are looking for a qualified Receptionist & Advertising Assistant to join our team. As the first point of contact for our company, you will manage front-desk operations and provide key administrative support to our conveyancing department.

We are looking for someone with fluent English communication skills who can professionally handle high-volume business calls and effectively manage client inquiries.

Key Responsibilities
Front Desk & Client Communication
Call Handling: Act as the primary operator for incoming calls. You must be able to screen calls, handle business inquiries fluently, and direct them to the appropriate staff.
Client Inquiries: Provide accurate information regarding our business services to clients via phone and email.
Reception: Warmly welcome clients and visitors, maintaining a tidy and professional reception area.
Mail & Courier: Manage incoming and outgoing mail, courier packages, and deliveries.
Advertising Support
Advertsing on socia media: Assist in making and distributing digital media content.
Posting: Assist in preparing and posting property information on rent info websites.
Conveyancing Support
File Management:



Assist in opening recent conveyancing files and organizing physical/digital records for sales, purchases, and refinancing.
Documentation: Assist in preparing and formatting basic legal documents and correspondence.
Liaison: Communicate effectively with banks, real estate agents, and strata management companies to request and follow up on necessary documents.
General Admin: Provide general administrative support such as scanning, photocopying, and data entry.

Qualifications
English Fluency (Essential): Excellent command of spoken and written English. You must be confident and articulate when speaking with clients and professionals over the phone.
Experience:
Minimum 1+ years of administrative or receptionist experience.
Previous experience in a Conveyancing, Law Firm, or Real Estate setting is strongly preferred.
Skills:
Proficient in Microsoft Office (Outlook, Word, Excel).
Strong organizational skills and attention to detail.
Ability to work independently and prioritize tasks.

Job Type: Full-time Pay: From $40,000.00 per year

Benefits
Casual dress
Company events
Paid time off
Vision care

Work Location: In person

📌 Receptionist & Advertising Assistant West Vancouver
🏢 Marine Vista Realty
📍 West Vancouver