Senior Legal Assistant – Commercial / Construction Litigation
Location: Ottawa, ON (In Office)
Job Type: Full time
Salary: $70,000 – $85,000+ per year, based on experience
A well-established mid-sized law firm in Ottawa is seeking an experienced Senior Legal Assistant to support a senior lawyer in a busy commercial and construction litigation practice. The ideal candidate will bring extensive litigation experience, exceptional organizational abilities, and strong attention to detail.
Key Responsibilities Provide dedicated administrative and legal support to senior counsel in a busy litigation practice.
Manage client files from intake through closing, including maintaining electronic and physical file organization.
Monitor and organize incoming correspondence and emails, identifying action items, deadlines, and follow-up requirements.
Track litigation deadlines, limitation periods, court dates, and procedural timelines; maintain calendar and bring-forward systems.
Communicate professionally with clients, opposing counsel, court staff, and third parties by phone and email.
Coordinate meetings, discoveries, mediations, examinations, and other appointments (virtual and in person).
Draft and prepare correspondence, legal memoranda, file notes, and other documentation for lawyer review/signature.
Prepare, assemble,



and file litigation materials including pleadings, motion records, affidavits, trial records, construction lien documents, and related court filings.
Process docket entries, prepare invoices, and assist with accounts receivable follow-up.
Provide additional administrative and litigation support as needed.
Qualifications & Experience Minimum 10 years of litigation experience , preferably in commercial and/or construction litigation.
Diploma or certificate in Legal Assistant / Law Clerk studies considered an asset; equivalent experience will also be considered.
Thorough understanding of Ontario Rules of Civil Procedure , Construction Act , and construction lien processes.
Experience with filings before Superior Court , Small Claims Court , Federal Court , administrative tribunals, and bankruptcy/commercial court.
Familiarity with Justice Services Online , Case Center , and electronic court filing platforms.
Advanced proficiency with Microsoft 365 , Outlook , Adobe Pro , and legal software/document management systems.
Excellent written and verbal communication skills.
Proven ability to manage competing priorities independently in a fast-paced legal environment.
Must be legally entitled to work in Canada.

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📌 Legal Assistant - Commercial Litigation (Quebec City)
🏢 TAG HR
📍 Quebec City