We are looking for a proactive, highly organized, and detail-focused Executive Assistant to provide comprehensive support to our executive team. The successful candidate will be resourceful, adaptable, and capable of managing a variety of administrative and executive-level responsibilities in a fast-paced environment.
Responsibilities
Manage executive calendars, schedule meetings, and coordinate appointments
Arrange travel accommodations and prepare detailed itineraries
Draft, edit, and organize correspondence, presentations, reports, and other business documents
Conduct research, compile information, and prepare executive reports
Screen and manage incoming calls, emails, and communications on behalf of executives
Maintain accurate and organized paper and electronic filing systems
Support meeting preparation, including agenda coordination and note-taking
Perform general administrative duties, including office supply management and record keeping
Support advisors’ online presence by managing social media platforms and maintaining consistent content posting
Qualifications & Experience
Previous experience as an Executive Assistant or in a similar administrative role
Strong proficiency in Microsoft Office Suite
Knowledge of office management systems and administrative procedures
Excellent organizational and time-management skills with the ability to prioritize effectively
Strong multitasking abilities and attention to detail
Exceptional written and verbal communication skills
Strong problem-solving and critical-thinking abilities
Experience with DocuSign and Adobe is considered an asset
Familiarity with CRM platforms such as HubSpot
Preferred Skills
Experience with Unifide or Dataphile
Experience using Morningstar
Familiarity with Fundserv
Experience with event management platforms such as Punchbowl, Eventbrite, and Meetup
Job Type
Full time
Company events
Dental care
Extended health care
On-site parking
Paid time off
Additional Requirements
French language skills are not required
Must be able to reliably commute to or relocate to Oakville, ON before the start date