Durham Kia is seeking an organized, detail-oriented Business Office Administrator to join our team in Oshawa. This role is central to our dealership's operations, ensuring vehicle sales are processed accurately, efficiently, and in full compliance with lender and regulatory requirements. The ideal candidate is comfortable managing paperwork under deadline pressure, communicating with financial institutions, and keeping multiple deals moving smoothly at once.

Key Responsibilities
Prepare, review, and process all paperwork related to vehicle sales, including bills of sale, contracts, title work, and deal jackets
Submit deals to lenders and banks for financing approval; follow up to ensure timely funding
Communicate regularly with lenders, credit unions, and other financial institutions to resolve stipulations, discrepancies, or missing documentation
Verify accuracy of contracts, pricing, rebates, and financing terms before submission
Track deal status from sale to funding, flagging and resolving any holds or delays
Coordinate with sales staff, finance managers, and the accounting department to keep deals on schedule




Ensure compliance with OMVIC regulations, lender guidelines, and dealership policies
Handle Service Ontario paperwork, plate transfers, payoffs, and lien releases as needed

Qualifications
Prior experience in a dealership business office, F&I; department, or similar administrative/finance role preferred
Familiarity with and lender portals
Robust attention to detail and comfort working with numbers and legal documents
Excellent organizational and time-management skills
Transparent, qualified communication skills, both written and verbal
Ability to multitask and prioritize in a quick-paced environment
High school diploma required; additional education or certification in business/finance a plus

What We Offer
Competitive pay
Health benefits, paid time off.
Prospect for growth within a busy, established dealership team in Durham Region

Pay: $55,000.00-$65,000.00 per year

Benefits
Dental care
On-site parking
Paid time off
Vision care

Work Location: In person

📌 Business Office Administrator Oshawa (Canada)
🏢 Durham Kia
📍 Canada