GFI Solutions is currently seeking a highly organized and motivated Administrative Coordinator to join our team in Grande Prairie. This role is ideal for someone who thrives in a fast-paced environment and enjoys supporting both office administration and field operations.

You will play a key role in keeping our operations running smoothly by managing documentation, supporting safety and onboarding processes, coordinating supplies, and acting as a central point of communication across departments.

Key Responsibilities

Front Office & Administration
Answer and direct incoming calls
Greet visitors and maintain a professional front office setting
Manage incoming and outgoing documentation

Operations Support
Scan and distribute field paperwork (tickets, inspections, safety documents, etc.)
Assist with creating digital ticket packages and maintaining accurate records
Support data entry into operational systems (training provided)
Track operational logs and documentation

Safety & Onboarding
Assist with onboarding current employees, including orientation support
Help coordinate and set up employee safety training
Ensure safety documentation is completed, organized, and submitted

Accounts Payable Support
Scan and submit invoices to the accounting team




Maintain organized records of financial documentation

Procurement & Inventory
Order shop, office, and safety supplies
Coordinate parts and tool orders for operations
Track shipments and Bills of Lading (BOLs)
Assist with general inventory and supply management
Occasional local pickups of parts and materials

IT & General Support
Provide basic technical support (email setup, troubleshooting, etc.)

What We’re Looking For
Strong organizational and multitasking skills
Excellent communication and interpersonal abilities
High attention to detail and ability to manage paperwork efficiently
Comfortable working in a fast-paced, team-oriented workplace
Proficiency in Microsoft Office (experience with operational systems is an asset)
Previous administrative or operations experience is considered an asset

Why Join Us?
Be part of a growing and dynamic operations team
Opportunity to expand your skillset across multiple departments
Supportive team workplace with hands-on experience
Competitive compensation based on experience
Employee benefit package

Pay: $23.00-$25.00 per hour

Benefits
Dental care
Extended health care
Paid time off
Vision care

Work Location: In person

📌 Administrative Coordinator Sexsmith (Canada)
🏢 GFI Solutions
📍 Canada