Air Unlimited Inc. is seeking a highly organized and self-motivated Administrative Assistant to join our team. The successful candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a quick-paced environment.

This role plays a key part in supporting daily operations across service, parts, and administration while contributing to the company’s professional image and customer satisfaction.

Duties and Responsibilities:
Answer and assess incoming service calls, gather required information, and accurately communicate service details to technicians
Ensure service work orders are properly created, updated, and completed in a timely manner
Maintain the Preventative Maintenance (PM) program, including scheduling, tracking, and preparing PM quotations
Provide administrative support to the Parts Department, including assisting with sales documentation, quote logs, order tracking, and purchasing coordination
Work closely with the Service Department following the signing of Preventative Maintenance contracts




Assist with shipping and receiving documentation and coordination as required
Prepare invoices, process paperwork, and support basic accounting functions
Maintain accurate records in company systems and databases
Assist with filing, document control, and general office organization
Support internal reporting and data entry as required
Greet customers and provide professional front-office support when needed
Perform other related administrative duties as assigned

Skills and Qualifications:
Robust organizational and time management skills
Detail-oriented with the ability to work under pressure and meet deadlines
Effective verbal and written communication skills
Solid interpersonal and customer service skills
Proficient in Microsoft Office (Excel, Word, Outlook)
Experience with Sage Business Vision or other accounting software is considered an asset
Ability to multitask and support multiple departments effectively

Job Type: Full-time

📌 Administrative Assistant Winnipeg
🏢 Air Unlimited
📍 Winnipeg