Overview
We are seeking a detail-oriented and organized Administrative Assistant to support our office operations. Bilingual in English and Mandarin/ Cantonese.

The ideal candidate will have strong clerical skills, proficiency in various software tools, and excellent customer service abilities. This role is vital in maintaining smooth daily activities, managing correspondence, and ensuring efficient administrative processes across departments such as medical or dental offices. Prior experience with office management systems and a qualified demeanor are highly valued.

Responsibilities
Manage front desk duties including greeting visitors and answering multi-line phone systems with professionalism and courtesy
Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
Handle filing systems, document proofreading, and general administrative tasks to support office functions
Provide customer support via phone and email, addressing inquiries promptly and effectively
Assist with appointment scheduling, calendar management, and coordinating meetings or events
Support bookkeeping activities including invoicing, billing, and basic financial record keeping




Maintain organized office setting by managing supplies and ensuring cleanliness of workspaces
Support medical or dental office operations by managing patient records, verifying insurance information, and assisting with receptionist duties specific to healthcare settings

Requirements
Proven experience in an administrative or clerical role, preferably within medical or dental offices
Strong computer skills including proficiency in Microsoft Office (Word, Excel), Google Workspace, and QuickBooks
Excellent organizational skills with the ability to manage multiple tasks efficiently
Exceptional phone etiquette and customer service skills for front desk interactions
Experience with multi-line phone systems, data entry, filing, proofreading, and general office procedures
Ability to handle sensitive information discreetly and maintain confidentiality
Solid typing skills with attention to detail for accurate data entry and document management
Prior experience in bookkeeping or medical/dental office environments is a plus
High school diploma or equivalent; additional certifications in administrative support or healthcare administration are advantageous

Pay: $16.46-$19.00 per hour

Work Location: In person

📌 Administrative Assistant Winnipeg
🏢 Musiark School of Music
📍 Winnipeg