We are seeking an organized and motivated Office Administrator to support our growing business.

This role is ideal for someone who enjoys customer service, administration, accounting support, and working in a fast-paced office setting.

Responsibilities
Answer incoming customer phone calls professionally.
Respond promptly to customer emails.
Enter customer orders accurately.
Prepare quotations and invoices.
Perform data entry and maintain customer records.
Assist with Accounts Receivable (AR), including payment follow-up and collections.
Assist with Accounts Payable (AP), including invoice processing and vendor payments.
Reconcile customer accounts.
Coordinate with warehouse staff regarding customer orders.
Maintain organized filing systems.
Assist with purchasing and inventory documentation.
Complete general administrative duties.

Qualifications
Minimum 2 years of office administration experience.
Minimum 1 year of Accounts Receivable and Accounts Payable experience.
Strong Microsoft Office skills (Excel, Outlook and Word).
Excellent typing and data entry skills.




Robust organizational and time management skills.
Professional telephone etiquette.
Excellent written and verbal English.
Ability to work independently while managing multiple priorities.
Experience with accounting software (QuickBooks, Sage or similar) is an asset.
Experience in wholesale distribution is an asset.

Perks
Competitive salary
Paid vacation
Employee discount
Stable Monday–Friday work schedule
Friendly team environment
Long-term career opportunity

Screening Questions

Please answer the following:
Are you legally authorized to work in Canada?
How many years of office administration experience do you have?
How many years of Accounts Receivable experience do you have?
How many years of Accounts Payable experience do you have?
Which accounting software have you used?
What is your experience with Microsoft Excel?
Describe your customer service experience.
Are you available to work Monday to Friday?

Pay: From $19.00 per hour

Work Location: In person

📌 Office Administrator / Customer Service & Accounts Coordinator Toronto
🏢 VW Cash & Carry
📍 Toronto