Our client was founded in the early 1980’s and has been involved in the development, ownership and management of over 70 commercial projects totaling more than 3.5 million square feet. They owns and ⁄ or operate retail, medical center, office space, and institutional building properties through Ontario as well as Alberta and California.

They are searching for a Leasing Administrator/Manager with who generally works 3 days per week in the main office.

Potential tenant inquiries

Respond to leasing inquiries and prepare packages (packages are pre-prepared, as are the descriptions in the body of the letters we send).

Coordinate suite/site visits with PM or supers.

Follow-up on leasing inquiries following the suite/site visit.

Lease Renewals

Monthly lease renewals spreadsheet and abstract summary of tenant’s information and rental history. Ownership discussions and lease renewal Letters to Tenants.

Set up renewal calls.

Lease Documentation

Follow up with Tenant for signed back documents

Check sign-back from tenant for accuracy and correct

Draft lease documents:



extension and amendments (storage, pylon, patio and parking agreements)

Review lawyer’s preparation of Leases and Lease Renewals

File documents as they are executed

Review and update building exclusivities as recent tenant lease space

Wordsmith standard clauses to amend as required

Vacancy Report

Bi-weekly updating the vacancy report with correct TMIs and vacant units

Commissions and Legal fees

Maintain commission and legal fees report.

Review and prepare back-up for commission invoice payment and check for accuracy

Miscellaneous

MLS, Spacelist maintenance

Review and maintain the redevelopment spreadsheets for properties

Assist Property Managers with lease specific questions

Oakville AGM – coordinate the date with the owners and board, take attendance and collect proxy and nomination forms and take minutes and attendance during meeting. (Once yearly in November)

Other miscellaneous pertinent tasks

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📌 Leasing Administrator / Manager (Ontario)
🏢 Harbinger Network
📍 Ontario