Quotations and Proposals Coordinator

Location: Vaughan, ON

Duties and Responsibilities

Interface and coordinate with clients, internal staff, subcontractors, and vendors to develop and prepare proposals, ROM estimates, quotes, and subsequent project requirements

Establish relationships with the client to clearly determine scope of the project to create a valuable quote or proposal

Prepare and follow up on quotes in response to existing and prospective client RFQ’s including incorporation of subcontractor requirements as required

Track and follow up activity with clients in database

Coordinate project costs controls from initial client contact and estimating, through development of final contract deliverables

Coordinate with program managers and operations after quote has been awarded to ensure all client expectations and delivery schedules are clearly communicated

Support program managers as required in design, engineering, certification, financial, scheduling and client issue resolutions

Lead quotation meetings to discuss status, identify opportunities and upcoming projects, and complete handover with program manager and internal staff

Manage drawing files and keep quotations and current projects accessible and organized

Represent the Company’s brand in seeking out new clients and converting into new business opportunities and contracts

Support innovation efforts for incorporation and development of new technology and modifications

Conduct client performance surveys after project completion, track and communicate results





Other duties as assigned.

Qualifications and Skills

Undergraduate degree

Aerospace industry experience strongly preferred

Transport Canada/FAA/EASA experience preferred

Proficiency in Excel, Word, Project, and PowerPoint

Ability to understand mechanical and electrical drawings

Results driven, adaptable, and flexible

Robust collaborative approach to building quotations to meet client expectations

Dedication to relationship building and superior customer service required

Excellent interpersonal skills and ability to work in a dynamic team, multi-location team

Strong written and verbal communication at all levels of the organization

Highly organized, accurately maintaining filing systems, databases, and meeting minutes

Detail oriented and previous use of high-quality documentation practices

Strong financial and business awareness

What PAL Aerospace Offers You

Personal travel privileges with PAL and interline agreements with multiple airlines

Industry discounts

Comprehensive health benefits including medical, dental, vision, and life insurance

Pension Plan with Employer Matching

Employee Stock Purchase PlanEmployee Tuition Assistance Program

Employee and Family Assistance Programs

EEO Statement
PAL Aerospace is committed to fostering an inclusive work environment that celebrates and encourages diversity, equity, and inclusion whereby individuals are recognized, supported, and respected. Candidates of all backgrounds are encouraged to apply.

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📌 Quotations and Proposals Coordinator (Ontario)
🏢 PAL Airlines
📍 Ontario