About the Company Onni has been building communities for people to live, work, and play for over half a century. The company is committed to quality construction, innovation, sustainability, and customer satisfaction, operating across North America with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.
Job Description Executive Assistant (15%) Prepare and follow up with various correspondence
Follow up on telephone & email inquiries and respond as appropriate
Schedule and coordinate calendar appointments
Prioritize & manage multiple projects simultaneously, and follow through to completion
Assist with reviewing documents & reports and follow up with outside parties as required
Manage & perform reconciliations for company credit cards
Compile and prepare reports as required for senior leadership
Prepare meeting agendas and minutes from meetings
Assure discreet handling of all departmental business
Commercial Property Administration (50%) Set up RFPs, change orders, contract templates, and other project documents required to ensure smooth execution of a project
Input required information into contract templates and issue to vendors for execution
Coordinate drawings/proposals for pricing and record quotes once received
Put together budgets and job cost details as required for a project
Collect, maintain, and organize TI/Capital Improvement documentation, including engineer/architect/consult reports
Issue/collect approved contracts/purchase orders and organize once received
Collect, organize warranties/manuals, close‑out documents from trades and file for records and handover to tenants
Assist in the preparation of annual budgets, forecasts, monthly reports, and variance reports
Assist with A/R and A/P reconciliations and coding
Assist with accounts receivable and accounts payable, including collection of rent, accruals, payment of expenses,



common area maintenance estimates, reconciliations, compliance with lease terms, and preparation of all related documentation
Respond to tenant requests and needs and coordinate with the Property Management Team to resolve issues
Schedule and facilitate maintenance with vendors and tenants
Document and track all certificates of insurance from vendors and tenants
Maintain accurate and pertinent information for vendors and tenants
Prepare correspondence and memos to tenants and vendors
Establish and maintain positive relationships with internal and external tenants and vendors
Maintain all lease and property‑related files
Liaise between Property Management, Leasing, and Construction departments to ensure smooth transitions and flow of information
Draft and review various building and lease‑related contracts, including service and parking agreements
Schedule and coordinate meetings and tenant events
Take and organize meeting minutes as required
Commercial Leasing Coordinator (35%) Act as the primary point of contact for tenant inquiries related to lease terms, billing, and other leasing matters
Address tenant concerns and coordinate with relevant departments to resolve issues promptly
Organize and manage internal and external meetings
Draft documents such as leases, extensions, renewals, or modifications from templates
Maintain an up‑to‑date and accurate database of lease agreements and tenant information
Manage industry association sponsorships such as NAIOP, CREW, etc.




Prepare and organize marketing materials, brochures, signage, and coordinate photographers
Book travel as necessary
Plan and organize internal and external events
Minimum Qualifications (Knowledge, Skills, and Abilities) Experience supporting senior management/executive level is an asset
Bachelor’s degree in Business Administration, Real Estate, or a related field preferred
Strong knowledge of MS Office, including Word, Excel, PowerPoint, Outlook, and SharePoint
Upbeat, positive, outgoing, personable, and able to relate well with diverse groups
Demonstrated commitment to completion of projects on a timely basis
Excellent verbal, written, and keyboard skills and organizational skills
Expert‑level written and verbal communication
Experience in Real Estate, Finance, Construction, Property Management, Leasing, or Marketing workplace is a major asset
Self‑motivated and able to work both in a team and individual environment
Rewards Competitive pay and comprehensive benefit package
Programs to continuously develop and recognize employees
Wellness: lifeworks wellness platform
Great company culture with lots of exciting projects and growth
Salary Range $55,000 – $65,000
AI Use This role may involve the use of artificial intelligence (AI) tools to support research, analysis, content development, design, reporting, or operational efficiency. Employees are expected to use AI responsibly and in compliance with company policies, data privacy requirements, confidentiality obligations, and applicable laws. All AI‑generated or AI‑assisted outputs must be reviewed for accuracy, quality, and appropriateness before use. Employees are also expected to disclose when AI tools have been used in the creation of work and must not present AI‑generated content as solely their own original work.

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📌 Commercial Property Administrator and Leasing Coordinator (British Columbia)
🏢 Onni Group of Companies
📍 British Columbia