Role Purpose
This role exists to buy back time for the Principal Lawyer and CFO by:

Removing operational, administrative, and coordination burdens

Structuring internal communication and execution

Ensuring nothing discussed, assigned, or decided is ever lost

This is not a passive assistant role.

This is an execution, coordination, and control function.

Reporting Structure

Principal Lawyer (transitioning to Managing Partner)

CFO

Works Cross-functionally With

Operations Manager

HR

Marketing / BD

Legal team

Core Mandate
Ensure that every meeting, decision, and initiative turns into structured execution.

Key Responsibilities

Meeting Intelligence & Execution Control

Attend all key internal and external meetings

Take structured, decision-oriented minutes (not transcripts)

Identify decisions made, tasks assigned, deadlines, responsible parties

Store all records in a centralized, retrievable system

Output standard: If leadership disappears for 2 weeks, nothing is lost.

Task & Workflow Management (Asana Owner)

Input all tasks into Asana immediately after meetings

Assign tasks, deadlines, and owners

Follow up with team members on completion

Maintain clean task boards, priority alignment, execution visibility

You are effectively the firm’s execution tracker.

Pre-Meeting Briefings (Critical Function)

Prior to each key meeting, prepare a 1-page briefing note including: context of the meeting, key issues/decisions required, background data/documents, risks/sensitivities, suggested talking points,



agenda & communication structuring, draft meeting agendas in advance.

Ensure meetings are focused, time-efficient, outcome-driven; push back when meetings lack clarity: "What is the objective of this meeting?"

Founder’s Office Support (Ad Hoc but High Impact)

Operational Support

Light data entry (when required)

Organizing physical and digital workspace

Managing incoming calls/routing

Research & Intelligence

Industry and other research for meetings

Systemized organization of workflow and workload

Quick turnaround to stakeholders and parties involved

KPI & Reporting Oversight

Review reports from Operations, Marketing, Finance

Flag irregularities, missing data, performance deviations

What Success Looks Like

Leadership spends significantly less time on coordination

No task is “forgotten”

Meetings become shorter, more focused, decision-driven; teams become more accountable because someone is tracking everything

Ideal Candidate Profile

Must Have

Extremely organized and detail-oriented

Strong written communication (critical)

Ability to think in structure, not chaos

Comfortable working in high-performance environments

Strong Advantage

Experience supporting executives or founders

Familiarity with legal/professional services workplace

Experience with task management tools

Compensation Structure

Base: $65K – $85K

Performance bonus tied to: execution reliability, team feedback, reduction in leadership workload

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📌 Executive Assistant (Ontario)
🏢 ME Law - Business Litigation Lawyers
📍 Ontario