Bids And Proposal Specialist

Location: Ottawa, On

Job Type: Full-time

Industry: Aerospace

Languages Required: English

Want to know the secret behind our company's success?

At Sonovision, we are always exploring new ways to reach our goals. We explore areas outside of our comfort zone and push the boundaries to achieve our goals beyond what we think is possible. We believe it is essential to create an environment where everyone feels listened to, respected and supported. We encourage collaboration and empathy so that we can work together harmoniously and constructively. We hold ourselves to the highest standards and continuously exceed customers' expectations.

Sonovision is a division of the Ortec Group. The Ortec Group is present in 25 countries, the Ortec Group deploys engineering and works solutions in many sectors: energy, mining, chemicals, defence, transport, agri-food, aeronautics, space, workplace, local authorities, etc. Its 14,500 employees ensure the design, construction and maintenance of industrial projects and facilities. This strategy is based on a foundation of "Made in Ortec" values, where safety, innovation and training are made a priority.

The Bid & Proposal Specialist supports the preparation and submission of proposals and bids in response to client Requests for Proposals (RFPs) and other opportunities.

This role is primarily focused on content development, coordination, and document production, working closely with internal teams to ensure proposals are complete, accurate, and submitted on time.

Responsibilities:
Proposal Coordination

Support the coordination of proposal activities and timelines

Track inputs, action items, and deadlines across contributors

Assist in organizing kick-off and review meetings

Ensure documentation is complete and properly formatted for submission

Proposal Development

Draft, edit,



and format proposal content using existing templates and inputs

Consolidate technical inputs into clear, structured responses

Ensure consistency in formatting, style, and messaging

Customize standard content for specific opportunities

Content Management

Maintain and update proposal materials, including:

CVs and staff profiles

Past performance references

Standard company descriptions and boilerplate content

Organize and improve content libraries for reuse

Quality Control

Perform formatting, proofreading, and compliance checks

Ensure submissions meet client instructions and requirements

Support final document assembly and submission

Education

Diploma or Bachelor's degree in:

Communications, Business, or Technical Writing

Engineering (considered an asset but not required)

Experience

3–5 years of relevant experience in:

Proposal writing, document coordination, or technical writing

Experience supporting RFP responses or structured documentation processes

Experience in engineering, aerospace, or defence is an asset (not mandatory)

Key Skills & Competencies

Strong writing and editing ability

Excellent attention to detail and document formatting

Strong organizational and time management skills

Ability to follow structured processes and templates

Working Style

Comfortable working with multiple contributors

Able to manage competing deadlines with guidance





Proactive but not expected to independently define strategy

Nice-to-Have (not required)

Exposure to:

S1000D / technical publications

ILS / IPS concepts

Government or defence contracting

Success Measures / Expectations

Delivery of complete and well-formatted proposals on time

Accuracy and consistency of proposal content

Effective support to internal teams during bid activities

Continuous improvement of templates and reusable content

What we can offer you:

Hybrid remote work opportunities. (3 days in the office, 2 days remote)

Flexible schedule, based around a core set of hours.

Training and Development Programs.

Casual and collaborative work environment.

3 Weeks paid vacation.

Health, dental, and life insurance benefits.

Candidate must be legally entitled to work in Canada. Additionally, due to the nature of the role, the candidate must successfully complete screening under the Controlled Goods Program before the agreed upon start date and the ability to obtain a secret level 2 security clearance.

The successful candidate will be required to undergo a comprehensive background check, which may include verification of previous employment and education, reference checks, and a criminal record check.

Sonovision is committed to fostering an inclusive, accessible workplace where all employees are valued, respected, and supported. We are dedicated to providing accommodations throughout the recruitment, selection, and employment process in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage of the hiring process or during employment, please contact Human Resources so that appropriate arrangements can be made.

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📌 Bids and Proposal Specialist (Quebec City)
🏢 Sonovision Canada
📍 Quebec City