Project Coordinator / Project Management Assistant – Public Sector Projects
Intermediate Level

Location: Toronto, ON - On-Site full time (North York)

Salary Range: $60,000 – $75,000 (depending on experience + skills)

Security clearance eligibility required | Canadian Citizenship required

Other titles: Junior Project Assistant, Project Administrator, Junior Project Coordinator, Assistant Project Manager, Architectural Technologist, Technical Specialist, Site Coordinator, Project Administrator

A highly respected and well established architecture practice is seeking an Architectural Project Coordinator / Project Management Assistant to join their team and to work on a secure, high-profile federal government project currently underway in Toronto. This is a rare opportunity to be embedded full time on a confidential public‑sector project, working side‑by‑side with the project team, consultants, and client in a dedicated on‑site project office.

THE ROLE
Reporting directly to the Project Manager on site, the Project Coordinator / Project Management Assistant will act as a key support role within the project team — helping to manage information flow, document control, schedules, and communication across all disciplines.

This position will be fully on-site for the duration of the project due to confidentiality and security requirements. Upon project completion, the role will transition to support other public‑sector projects within the firm.

Key Responsibilities

Support the Project Manager with day‑to‑day coordination of a confidential federal project

Manage and track architectural project documentation across all stages

Distribute and coordinate project deliverables and schedules for all project stages

Lead document control processes, including RFIs, site instructions, and payment documentation – coordinate with Project Manager and Contract Administrators to ensure successful execution

Coordinate information exchange between consultants, contractors, and internal teams in a secure environment





Attend project meetings, prepare meeting minutes, and follow up on action items

Assist with issuing drawings and deliverables, ensuring approvals, seals, and compliance requirements are met

What's Required

5–7 years of relevant experience (Architectural coordination, technologist, PM assistant, Project Coordinator, etc.), with at least 2+ years working with Canadian construction practices and from within an Architecture firm or related company

Background in architecture or multidisciplinary design consulting — experience working within an architecture firm is strongly preferred or education in Architecture

Solid understanding of the design process and consultant coordination (this is not a construction‑only project coordination role)

Strong organizational, communication, and documentation skills

Advanced proficiency with Microsoft Office. Knowledge of Revit or architectural software an asset but not essential

Ability to work full‑time on site for the duration of the project in Toronto

Security Requirement

Active or eligible Security Clearance is required for this role

Canadian Citizenship required

Must not have resided in or visited countries in the past 10 years on the Canadian government exclusion list for security clearance eligibility (China, Iran, Pakistan, India, Russia).

What You Get In Return

Work on a rare, confidential federal government project

Be embedded in a fully integrated on‑site project team environment

Gain hands‑on experience supporting a senior Project Manager on a complex public‑sector build

Long‑term opportunity beyond the project, with potential to transition to a more flexible model in the future

Competitive compensation + benefits

Next Steps
If this opportunity aligns with your experience and career goals, please apply with your resume or reach out to Laura Shalev at [email protected] for further details.

We appreciate all applications; however, only candidates who meet the requirements above and who are selected for further consideration will be contacted.

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📌 Junior Architectural Project Manager (Ontario)
🏢 TalentSphere Staffing Solutions
📍 Ontario