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This is an existing vacancy actively seeking to hire.
Position Title: Executive Assistant

Position Type: Regular - Full-Time

Requisition ID: 39966
In every role, McCainers are ambitious, curious, and passionate about creating exceptional work experiences—together. With a customer-first mindset, we make doing business with McCain easy.
About The Role
As an Executive Assistant, you will demonstrate exceptional organizational skills, discretion and confidentiality, and the ability to manage, organize, anticipate and plan activities supporting a senior executive role. You will thrive in a energetic environment, be a strong communicator, and excel at managing competing priorities and using discretionary judgment with professionalism and efficiency. This is a hybrid role based out of our Corporate office on King Street in Toronto, Ontario.
What You a0ll Be Doing
Calendar & Inbox Management: Prioritize and manage the senior executive’s calendar and/or email. Anticipate needs and optimize the schedule. Collaborates cross-functionally with business functions and global resources to drive alignment and execution.
Meeting Support: Schedule appointments, draft agendas, take minutes, prepare meeting materials and action items.
Priority Management: Address a wide range of high-volume and sensitive priorities, questions, and issues from internal staff and external stakeholders.
Key Deliverables & Deadlines Tracking: Monitor deliverables and deadlines for the department, set reminders, and block time for task completion.
Travel & Expenses: Coordinate, book and manage complex travel arrangements and manage expense claims.
Meeting & Event Coordination: Assist with video conferencing, meeting logistics, and catering arrangements and programming. Supports company planning efforts such as Quarterly Business Reviews, annual strategy sessions and leadership offsites.
Office Efficiency: Suggest improvements, write procedures, reformat documents, and manage supplies.
Onboarding: Assist with onboarding new team members, activities,



scheduling, overall experience.
Complete all other duties as assigned, including a range of personal support when necessary to optimize time and efficiency.
What You a0ll Need To Be Successful
Being a strong team player capable of actively collaborating and contributing to team goals.
Being organized and adaptable by planning, anticipating needs, and adjusting to changing priorities.
Ability to exercise independent judgment and discretion and maintain confidentiality on projects.
Openness to assist with errands and other tasks outside of the office environment.
Detail-oriented mindset to ensure quality and accuracy in all tasks.
Proficiency in Microsoft Office Suite (Outlook, Teams, SharePoint, Excel, Word, PowerPoint) and calendar management tools.Experience with Concur or similar expense management systems is a plus.
Professionalism in handling protected and confidential information.
Strong verbal and written communication skills to interact with stakeholders at all levels.
Valuable problem-solving skills to proactively manage competing demands and overcome obstacles.
Your Education & Experience
Minimum 3 years of experience as an Executive Assistant or similar role, supporting senior-level executives in a fast-paced, multi-matrix setting. An equivalent combination of education and experience may be considered.
About McCain
Click Here to learn more about McCain and how we provide opportunities to make an impact that matters.
Leadership principles
At McCain, our leadership principles guide how we engage with customers, collaborate as a team, and achieve success. We focus on understanding customer needs, driving innovation, empowering people,



and taking ownership to clear obstacles and deliver results.
The McCain Experience
We are McCain. This statement reflects our collective strength and our individual value. Your contributions play a vital role in our success. Our winning culture is rooted in authenticity and trust, empowering us to bring out the best in one another. Here, you’ll find opportunities to learn, grow, and thrive. Join us and experience why we’re better together.
Compensation Package : CAD 52,600.00 – 70,200.00 annually
The above reflects the target compensation range for the position at the time of posting. Hiring compensation will be determined based on experience, skill set, education and training, and other organizational needs.
Benefits
Health coverage (medical, dental, vision, prescription drug)
Retirement savings benefits
Leave support including medical, family and bereavement
Well-being programs, vacation and holidays, volunteering time, and mental health resources
Coverage aligns with country, provincial and state governing plans and can vary by work level, location and role. Additional detail available during the application process.
Equal Opportunity
McCain Foods is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, veteran status, disability, or any other protected characteristic under applicable law. McCain is an accessible employer. If you require an accommodation throughout the recruitment process, please let us know, and we will work with you to find appropriate solutions.
Your privacy is important. By submitting personal data, you agree that this will be handled in accordance with McCain’s Global Privacy Policy and Global Employee Privacy Policy, as applicable. You can understand how your personal information is being handled here.
Job Family: General & Administration
Location(s): CA - Canada : Ontario : Toronto
Company: McCain Foods (Canada)

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📌 Executive Assistant (Ontario)
🏢 McCain Foods
📍 Ontario