Salary Range: $60,000.00 To $70,000.00 Annually

Reporting to the Senior Director of Design & Construction, the Construction Coordinator works closely with Project Managers and Designers to support the successful delivery of all construction projects.

This role is ideal for someone who thrives in a fast‑paced environment, values strong team support, and understands the importance of precise, reliable administrative coordination. The successful candidate is highly motivated, detail-oriented, and an exceptional multi‑tasker.

Key Responsibilities
Organize and maintain supplier quotes, invoices, contracts, purchase orders, and project documentation.

Maintain comprehensive project files, including drawings, tenders, construction trackers, and invoices.

Develop a strong understanding of the full lifecycle of a construction project.

Track project timelines and develop/maintain project and trade trackers.

Prepare meeting schedules, minutes, reports, and presentations.

Utilize Sage 300 for construction invoice draws and project support.

Use Smartsheet tools effectively, including managing trackers and creating automations to enhance workflows.

Facilitate communication between Project Managers, suppliers, internal teams, and franchise partners.

Support Project Managers with invoice and purchase order reconciliation at project close‑out.

Proactively recommend improvements to workflow processes, standards, and procedures.

Build and maintain strong relationships with franchise partners, vendors, and internal stakeholders.

Understand key contract types, including lease agreements, franchise agreements, and general contractor contracts.

Assist with invoice distribution, organization, and supporting documentation through Factura.

Assist with fund disbursements involving franchise partners and financial institutions.

Support Real Estate and Franchise teams in tenant allowance disbursements.

Provide documentation and support to vendors and suppliers for store builds and renovations.





Support Project Managers with budget tracking throughout construction.

Lead bi‑weekly development meetings and assist with occasional franchisee training.

Contribute to the development of quarterly departmental newsletters.

Monitor and track vendor rebates.

Coordinate with vendors, franchise partners, and other external parties to obtain amended documents as needed.

Provide administrative support for design and construction rollouts, renovations/rebrands, and resales.

Understand vendor payment timelines and construction draw billing/payment schedules.

Provide ongoing administrative support to franchise partners outside the active project lifecycle, including supplying documents required for government audits.

Education & Experience Requirements
Bachelor’s degree preferred, ideally with a concentration in Accounting or a related field.

Minimum 3+ years of experience working within construction departments or supporting construction project teams, preferably in the quick service restaurant industry.

Exceptional attention to detail and organizational skills, with the ability to manage multiple tasks, meet deadlines, and quickly learn new procedures and tools.

Strong working knowledge of Sage 300, Smartsheet, and the Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

We are proud to offer a range of unique and attractive benefits:

Extended health benefits coverage including dental coverage, critical illness coverage, life insurance, and long‑term disability

Eligibility to participate in our retirement savings plan with employer match

Minimum of three weeks paid vacation

Wellness programs, with an on‑site gym and personal trainer

Bonus eligibility: discretionary annual bonus.

Base Salary $60,000.00 to $70,000.00. Base salary for this position may vary based on relevant factors such as experience, education, location, and skills.

MBI Brands is an equal prospect employer and equally considers all applicants. Should you require an accommodation through the selection process, please reach out to us at (phone hidden), or at [email protected]

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📌 Construction Coordinator (Ontario)
🏢 Mary-Brown's-5031d17
📍 Ontario