Company Perks and Rewards Collaborative team and department
Multiple company events to execute
The Company Our client is a highly respected Toronto-based law firm known for its collaborative culture and commitment to excellence. They are hiring an experienced and detail-oriented Internal Events Specialist to support the planning and delivery of high-quality internal events and firm-wide initiatives.
The Job The Events Specialist will serve as an internal collaborative business partner and planning resource to the company's business services units. This role acts as a central coordination point for internal events and cross-departmental collaboration, ensuring seamless execution of company-wide initiatives and maintaining strong working relationships across all business units. This role will also provide occasional support to the External Events Specialist as needed, assisting with ticket distribution, planning, logistics, and coordination for external events and client entertainment.
Due to the nature of the role, some flexibility will be required both in working hours and in-office workdays.
You will also:
Event Planning & Administration Plan and execute all internal events annually, both in-person and virtual related to internal working committees, human resources, professional development and Partnership
Maintain comprehensive internal event calendar and coordinate weekly planning meetings with internal stakeholders
Design and deploy event communications including invitations, reminders and confirmations
Produce event budgets, tracking and reconciliation, work-back schedules, and post event communications and analyses
Reconciliation of department credit card and vendor invoices
Promotional collateral sourcing and inventory
Support additional organizational initiatives and special projects as needed
Support the firm’s external events specialist where required




End-to-End Event Logistics Support planning calls and coordinate deliverables with internal stakeholders
Organize all event requirements including catering, AV equipment, venue setup, signage, rentals, entertainment, and staffing
Maintain project timelines with associated action items
Coordination of regular events meetings with internal stakeholders, budget tracking and reconciliation, work-back schedules, and post event communications
On-Site Event Management Oversee event registration, nametag creation, and packaging
Provide in-room support and ensure presenter readiness
Coordinate with internal staff, venue personnel, and webcast providers during events
Technology & Communications Utilize CRM (InterAction) and communications software to streamline event-related correspondence and client engagement
Schedule, host, and manage virtual meetings, training sessions, and webinars in Zoom and Microsoft Teams – Includes coordinating invitations and communications, preparing and supporting speakers, and recording/distributing session materials in alignment with Firm standards
Configure and oversee platform features (e.g., waiting rooms, breakout rooms, polling, Q&A;, presenter permissions)
Provide real-time technical assistance
What you bring to the job Post-secondary education in Marketing, Communications, Event Management, or a related field
Minimum 2+ years of experience in event planning, preferably in a law firm or professional services environment OR corporate events.
Experience coordinating both in-person and virtual events
Robust organizational and time management skills with the ability to manage multiple projects simultaneously




Experience developing and managing event budgets, timelines, and logistics
Ability to coordinate cross-functional teams and manage stakeholder expectations
Excellent written and verbal communication skills
Ability to craft professional event communications including invitations, reminders, and follow-ups
Strong interpersonal skills with a collaborative mindset and ability to build relationships across departments
High level of accuracy in managing event logistics, budgets, and communications
Proven ability to troubleshoot and resolve issues in real-time during events
Ability to adapt to changing priorities and work effectively in a fast-paced environment
Willingness to support external events and special projects as needed
Willingness and availability to work flexible hours as required, as events can take place outside normal working hours
Technical Skills Excellent working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Demonstrated expertise with virtual meeting platforms, particularly Zoom and Microsoft Teams
Proficiency in configuring and managing virtual meeting and webinar features (e.g., breakout rooms, polling, Q&A;) and troubleshooting technical issues
Qualified job seekers are asked to apply with attention to Gregg Lienhart .
I really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the role.
Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.
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📌 Events Specialist (Ontario)
🏢 Options Consulting Solutions
📍 Ontario