Are you an experienced Billing Coordinator who thrives in a fast-paced qualified services environment? This is an excellent opportunity to join the Finance team of a highly respected national law firm on a six-month contract. You'll play a critical role in supporting lawyers and clients through accurate, timely billing while working alongside a collaborative and experienced finance team.

This position is ideal for someone who enjoys problem-solving, values accuracy, and takes pride in delivering exceptional client service. There is also the potential for the contract to be extended based on business needs.

What You'll Be Doing

As the Billing Coordinator, you will be responsible for the full client billing cycle while ensuring billing accuracy and compliance with client billing agreements.

Key responsibilities include:

- Prepare, process, and finalize client invoices for lawyer review and approval
- Process invoice cancellations, credit notes, write-offs, and WIP transfers
- Enter client disbursements and maintain accurate billing records
- Submit invoices through client e-billing systems
- Prepare and distribute monthly proformas for lawyers
- Maintain client billing information within Elite 3E ERP
- Ensure compliance with client billing agreements, including special rates, discounts, contingency, hourly, and fixed-fee arrangements
- Update annual billing rates and revalue WIP where required
- Respond promptly to billing inquiries from lawyers and legal assistants
- Assist with year-end audit activities




- Provide cross-functional support to Trust, Treasury, and other Finance functions
- Participate in special projects and additional administrative duties as required

What We're Looking For

We're seeking a detail-oriented accounting professional who enjoys working collaboratively and delivering exceptional service in a professional environment.

Qualifications:

- Post-secondary diploma in Accounting or a related discipline
- 3+ years of billing or accounting experience
- Experience within a law firm or professional services environment is considered a strong asset
- Solid understanding of accounting principles and professional services billing
- Experience with e-billing platforms and task code billing
- Knowledge of legal and accounting terminology
- Strong proficiency with Microsoft Excel, Word, and Outlook
- Experience with Elite 3E and WebView is highly preferred
- Excellent communication and interpersonal skills
- Strong analytical, organizational, and problem-solving abilities
- Ability to manage confidential information with professionalism and discretion
- Highly organized with exceptional attention to detail and the ability to manage changing priorities

Work Environment

- Monday to Friday
- 8:00 a.M. – 4:00 p.M.
- Full-time onsite for the first three months
- Hybrid flexibility may be available thereafter based on operational requirements
- Occasional pre-approved overtime may be required during peak periods

TMGCT

📌 Billing Coordinator - 6 Months (Calgary)
🏢 The Mason Group
📍 Calgary