Company Summary

At EPiQVision, we don’t just support events — we elevate them. Based in Toronto and proudly delivering luxurious, immersive experiences for over a decade. As our company continues to grow, we are seeking a highly organized and detail-oriented Finance & Operations Specialist to support our financial operations and day-to-day administrative functions.

We specialize in high-end audio, video, lighting and staging production, equipment rentals, and full-service technical design — from executive conferences to elegant weddings. Our clients expect excellence, and we deliver through three core values: Service, Quality, and Excellence.

Why Work at EPiQVision?

- Professional Growth: Gain hands-on experience in diverse, high-profile events. Learn from industry leaders who are passionate about their craft.

- Team Culture: Join a collaborative, respectful team where your creativity, input, and dedication are genuinely valued.

- Reputation for Excellence: Become part of a company known for professionalism, technical expertise, and five-star service.

- Every Day is Different: From live corporate productions to stylish private events, no two days are the same and the impact you make is always visible.

- Enjoy 3 weeks paid vacation, fully covered health benefits, paid personal time, professional development, company tech, and a fun, social work culture.

If you thrive under pressure, love solving creative challenges, and want to work at the top of your game, EPiQVision is where you belong.

Job Summary:

The Finance & Operations Specialist is responsible for managing accounts payable and receivable processes, supporting monthly accounting activities, maintaining financial records, and providing administrative and reception support. This role plays a critical part in ensuring the smooth operation of both the finance department and the office environment.

Key Responsibilities:

Financial & Accounting Duties

- Process vendor invoices and employee expense reports accurately and on time.

- Ensure invoices receive appropriate approvals and are coded correctly.

- Maintain accurate records within QuickBooks and other financial systems.





- Assist with credit card reconciliations and the collection of supporting documentation.

- Respond to internal and external inquiries regarding account status and discrepancies.

- Support month-end and year-end financial processes.

Vendor and Subcontractor Management

- Manage vendor onboarding

- Maintain accurate supplier and subcontractor records.

- Process subcontractor invoices, administer payments, and maintain positive vendor relationships.

Dext, Plooto & Workflow Management

- Process supplier invoices through Dext.

- Prepare electronic payment batches through Plooto for approval.

- Ensure all supporting documentation is attached and audit-ready.

- Monitor payment statuses and resolve exceptions.

Collections & AR Follow-Up

- Monitor customer accounts and follow up on outstanding balances.

- Prepare aging reports.

- Assist management with collection activities.

- Communicate professionally with clients regarding overdue invoices.

Event-Specific Financial Administration

- Coordinate event billing and assist with project reconciliation to ensure timely and accurate invoicing.

- Review completed event files for billing accuracy.

- Assist with reconciliation between Flex Rental Solutions and accounting records.

- Coordinate with Project Managers and Sales Managers to ensure timely invoicing.

Office Administration & Reception

- Welcome visitors and provide a professional first impression of the company.

- Answer, screen, and direct incoming phone calls.

- Respond to general inquiries by phone, email, and in person.

- Receive, sort, and distribute incoming mail and deliveries.

- Provide administrative support to help maintain efficient office operations.

- Coordinate office supplies and inventory.





- Support the onboarding of new employees.

- Assist with meeting coordination and company events.

- Maintain filing systems and company records.

What You Bring

Education & Experience

- Minimum 3 years of bookkeeping, accounting, finance, or administrative experience.

- Post-secondary education in Accounting, Finance, Bookkeeping, Business Administration, or a related field.

- Experience supporting finance functions in a fast-paced environment.

- Experience in the live events, production, or audio-visual industry is considered an asset.

Technical Skills

- Proficiency with QuickBooks Online.

- Advanced Microsoft Excel skills, including Pivot Tables, VLOOKUP, and XLOOKUP functions.

- Experience using Dext and Plooto or similar financial management platforms.

- Strong working knowledge of Microsoft 365 applications.

- Experience with CRM systems; familiarity with Flex Rental Solutions is considered an asset.

Accounting Knowledge

- Understanding of accounts payable and accounts receivable processes.

- Experience in preparing and posting journal entries.

- Knowledge of HST filing requirements and sales tax administration.

- Experience performing account and general ledger reconciliations.

- Understanding of month-end close procedures and financial reporting processes.

- Basic payroll knowledge and familiarity with payroll-related processes.

Professional Skills

- Exceptional attention to detail and commitment to accuracy.

- Strong organizational and time-management skills with the ability to manage multiple priorities.

- Analytical thinker with strong problem-solving abilities.

- Excellent written and verbal communication skills.

- Professional and customer-service-oriented approach.

- Ability to work independently while contributing effectively within a team setting.

Work Environment

- Comfortable working in a fast-paced environment with shifting priorities.

- Participation in company training and professional development initiatives.

- Perform office-related duties involving extended periods of sitting, standing, walking, and computer work.

📌 Finance & Operations Specialist (Canada)
🏢 EPiQVision
📍 Canada