Position Summary

Flow-X is a technology-driven global logistics company providing end-to-end cross-border logistics solutions. With operations across North America, South America, Asia, and Europe, we integrate international shipping, warehousing, and distribution through advanced digital systems to deliver efficient, scalable, and reliable services.

Reporting to the Administration Manager, the Administrative Coordinator is responsible for coordinating warehouse administrative activities (70%) and supporting office administration (30%). This role works closely with Warehouse Managers and Warehouse Clerks to ensure warehouse setup projects and daily administrative operations are completed efficiently and consistently.

Key Responsibilities

Warehouse Administration (Approximately 70%)

- Support the Administration Manager in coordinating new warehouse setup projects.
- Serve as the primary administrative liaison between the Administration Department and Warehouse Clerks.
- Coordinate warehouse administrative activities, including facilities, access, utilities, equipment, and vendor services.
- Track project timelines, follow up on action items, and ensure timely completion.
- Coordinate procurement requests, deliveries, maintenance, and service providers.
- Maintain warehouse administrative records, contracts, inventories,



and documentation.
- Assist in developing and maintaining administrative procedures and SOPs.
- Support cross-functional communication with Operations, HR, Finance, and external vendors.

Office Administration (Approximately 30%)

- Support daily office administration and facility management.
- Coordinate office supplies, meetings, visitors, and company events.
- Assist with employee onboarding, workstation setup, and office equipment.
- Maintain administrative records and filing systems.
- Provide general administrative support as assigned.

Qualifications

- 2+ years of experience in administration, logistics, warehouse administration, or project coordination.
- Experience in a warehouse, logistics, or distribution workplace is preferred.
- Strong organizational, coordination, and communication skills.
- Ability to manage multiple priorities in a rapid-paced workplace.
- Proficient in Microsoft Office; experience with ERP, WMS, or Lark is an asset.
- Fluent in English; Mandarin is an asset.

Job Type: Full-time

Pay: $45,000.00-$55,000.00 per year

Experience:

- Administrative: 1 year (preferred)
- Warehouse: 1 year (preferred)

Language:

- Chinese (preferred)

Work Location: In person

📌 Administrative Coordinator (Canada)
🏢 EZOCEAN
📍 Canada