Organization

The United Church of Canada (UCC) is a Christian community of faith and hope, called to celebrate God’s presence and to love and serve others. UCC acts in cooperation with others to promote peace, justice, care for creation, and the healing of the world.

Within UCC, Regional Councils support and oversee local church communities known as Communities of Faith. The Pacific Mountain Regional Council (PMRC) serves British Columbia and the Yukon, supporting about 140 Communities of Faith and a wide range of ministries such as camps, social service agencies, youth programs, leadership development, new ministry initiatives, affordable housing, and community partnerships.

The Property Development Council (PDC) is the property holding and management organization for PMRC. PDC provides leadership in the stewardship of church properties across British Columbia, offering expertise in property management, leasing, redevelopment, and financial oversight to help local ministries thrive and advance the mission of the church.

PDC works closely with the Community Renewal Society (CRS) and the Three-Point Housing Society (3PHS). Together, these three non-profit societies are referred to throughout this document as the "Affiliated Societies." They work collaboratively to deliver property stewardship, affordable housing, and community development initiatives across British Columbia.

Position Summary

The Executive Assistant provides confidential executive and governance support to the Executive Directors of the affiliated societies and serves as a trusted administrative partner in supporting the effective operation of the Affiliated Societies.

The Executive Assistant coordinates executive administration, manages governance processes, prepares Board and committee materials, facilitates communication among internal and external stakeholders, and ensures administrative operations are carried out efficiently and professionally across the Affiliated Societies.

This role exercises sound judgment, discretion, and initiative while managing competing priorities in a dynamic environment. The Executive Assistant enables the Executive Directors to focus on strategic priorities by anticipating needs, coordinating activities, and ensuring timely follow-up on key initiatives.

Key Responsibilities

1. Executive Support

- Provide confidential executive and administrative support to the Executive Directors of the Affiliated Societies.
- Manage the Executive Directors' calendars, meeting schedules, travel arrangements, and related logistics.
- Prioritize incoming correspondence and communications, ensuring timely responses and appropriate follow-up.
- Prepare briefing notes, reports, presentations, correspondence, and other executive materials.
- Coordinate executive meetings and monitor action items to ensure timely completion.
- Exercise discretion in handling confidential and sensitive information.
- Anticipate administrative needs and proactively resolve issues to support the Executive Directors' effectiveness.

2. Board and Governance Support

- Coordinate meetings for the Boards of Directors and committees of the Affiliated Societies (PDC, CRS, and 3PHS).




- Prepare agendas in collaboration with the Executive Directors and Board Chairs.
- Compile, review, and distribute Board packages.
- Attend Board and committee meetings and prepare accurate minutes.
- Maintain corporate records, governance documents, Board resolutions, policies, and other official records.
- Monitor Board decisions and action items and coordinate follow-up with responsible staff.

3. Communications and Stakeholder Relations

- Act as the primary administrative liaison for the Executive Directors, managing communications with internal and external stakeholders.
- Prepare, edit, and coordinate confidential correspondence, reports, presentations, and other executive communications.
- Ensure the accurate and timely flow of information across the Affiliated Societies.
- Respond to inquiries independently where appropriate and redirect matters requiring executive attention.
- Foster collaborative working relationships while maintaining the highest standards of professionalism, discretion, and confidentiality.

4. Office Administration and Operations

- Coordinate meeting logistics, hospitality, and event arrangements.
- Maintain executive filing systems, records management, and document retention practices.
- Support procurement of office supplies and administrative resources.
- Maintain administrative procedures and standardized templates.
- Coordinate office services, technology requirements, and administrative support with internal and external service providers.

5. Project Coordination

- Provide administrative and project coordination support for strategic initiatives and special projects.
- Track project milestones, deadlines, and deliverables.
- Support policy development and document management.
- Coordinate cross-functional activities involving the Affiliated Societies and stakeholders.
- Assist in organizing workshops, retreats, and organizational events.

6. Administrative Systems and Continuous Improvement

- Review and improve administrative processes to increase efficiency and consistency.
- Support implementation of current administrative technologies and digital workflows.
- Develop and maintain standard operating procedures.
- Recommend improvements that enhance organizational effectiveness and customer service.

This job title does not define or limit your duties, and you may be required to carry out other work within your abilities from time to time at our request. We reserve the right to introduce changes in line with technological developments, which may impact upon your job duties or methods of working.

Qualifications

Education

- Diploma or degree in Business Administration, Office Administration, Public Administration, or a related discipline.
- Governance or executive administration certification is considered an asset.

Experience





- Five years of progressively responsible executive administrative experience supporting senior leaders.
- Experience coordinating Board and committee governance processes.
- Experience preparing agendas, board packages, minutes, and confidential correspondence.
- Experience working within a non-profit, faith-based, public sector, or comparable governance environment is considered an asset.

Skills and Competencies

- Exceptional organizational and time management skills with the ability to manage multiple priorities.
- Superior written and verbal communication skills.
- Excellent judgment, discretion, and diplomacy.
- Advanced proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
- Strong minute-taking and records management skills.
- Demonstrated project coordination and follow-through.
- Ability to exercise initiative while working independently.
- High attention to detail and commitment to accuracy.

Personal Attributes

- Demonstrates integrity, professionalism, and sound judgment.
- Maintains the highest standards of confidentiality.
- Collaborative, respectful, and service-oriented.
- Adaptable and resilient in a fast-paced environment.
- Committed to the mission and values of The United Church of Canada.

Compensation and Benefits

The United Church of Canada offers a competitive and equitable total rewards package designed to support both professional success and personal well-being. The target hiring range for this position is $51,482 to $57,160, with potential progression to a maximum of $63,462 (Category 3 salary range), depending on experience and qualifications.

Employees enjoy a comprehensive benefits program that includes extended health, dental, vision, life insurance, disability coverage, and participation—following the probationary period—in The United Church's Defined Benefit Pension Plan.

We are committed to fostering a flexible and purpose-driven work environment through a hybrid workplace model that combines remote work with collaboration at our Burnaby regional office. Joining the United Church means being part of a compassionate, inclusive organization where your work contributes directly to affordable housing, property stewardship, and community renewal initiatives across British Columbia.

To Apply

Interested candidates are invited to submit their resume and cover letter as a single PDF document.

Applicants must be legally authorized to work in Canada at the time of application. The United Church of Canada is unable to provide employment sponsorship for this position.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Pay: $51,482.00-$57,160.00 per year

Benefits:

- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care
- Work from home

Ability to commute/relocate:

- Burnaby, BC V5H 3C2: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Burnaby, BC V5H 3C2

📌 Executive Assistant (Canada)
🏢 BC Community Renewal Society of the United Church of Canada
📍 Canada