We are looking for an Office Administrator, you will play a pivotal role in maintaining the efficiency and productivity of our workplace. We are seeking a detail-oriented, proactive, and versatile professional who can adeptly handle a diverse range of administrative tasks.
If you thrive in a dynamic professional environment, excel at multitasking, and enjoy supporting various aspects of office operations, we’d love to hear from you!
Responsibilities:
Bookkeeping:
· Manage all aspects of payroll.
· Categorize electronic receipts using cloud-based software.
· Match and categorize transactions in QuickBooks via the banking module.
· Perform monthly bank and credit card reconciliations.
Accounts Receivable:
· Prepare accurate and timely client invoices.
· Ensure adherence to company practices and client contract agreements.
· Track, report, and manage receivables.
Accounts Payable:
· Efficiently process vendor invoices, employee expenses, and CRA payments.
Human Resources Support:
· Coordinate employee benefits administration.
· Assist with employee onboarding and offboarding processes.
· Maintain and update employee records and the database.
General Administration:
· Ensure smooth day-to-day office operations.
· Manage office supplies,
including ordering, restocking, and inventory maintenance.
· Plan and organize office meetings, events, and lunch-and-learns.
· Act as the Health and Safety representative, maintaining Safety binder, overseeing audits/inspections.
· Manage all administrative functions.
Qualifications:
· 3+ Years of QuickBooks Experience: Proficiency in QuickBooks is essential for managing financial transactions effectively.
· Proficient in Microsoft Office Suite: Familiarity with Word, Excel, PowerPoint, and Outlook.
· Detail-Oriented: Superior organizational skills and an ability to prioritize tasks.
· Independent Worker: Ability to work autonomously and manage time efficiently.
· Problem-Solving Aptitude: Adept at finding solutions to challenges.
· Strong Communication Skills: Both oral and written communication.
If you feel that you meet these qualifications and are ready to contribute significantly to our organization’s overall efficiency, we encourage you to apply!