Job Description: Part-Time / Seasonal Bookkeeper & Invoice Specialist

Company: Gary D Trucking

Location: Calgary, Alberta (work can be done remotely or on-site as needed)

Position Type: Part-time / Seasonal

Hours: 3–4 hours per day, Monday to Friday

About Us

Gary D Trucking is a Calgary-based gravel and aggregate hauling company operating a fleet of dump trucks (tandems, pups, quads, and B-trains). We serve the construction and infrastructure industry across the Calgary region and surrounding areas. We are a hands-on, growing operation focused on reliable service, safety, and efficient operations.

Position Overview

We are looking for a reliable, detail-oriented person to handle all invoicing and basic bookkeeping on a part time/seasonal basis. This role is ideal for someone who is organized, comfortable with numbers, and can work independently for a few hours each weekday.

Key Responsibilities

- Prepare and send customer invoices accurately and on time
- Track accounts receivable and follow up on outstanding payments
- Enter and organize expenses, receipts, and supplier invoices
- Maintain basic bookkeeping records (income, expenses, payments)
- Reconcile simple accounts and keep financial records up to date
- Assist with basic administrative tasks related to billing and paperwork as needed
- Daily entry of hour worked slips into Excel for each truck in operation (10-40 trucks).




- Categorize slips by company and apply the correct rate for each based on the client.
- Ensure accuracy and completeness of the data entered, resolving any discrepancies quickly.
- Assist in end-of-month invoicing by ensuring all data is up-to-date and correctly categorized.
- Maintain an organized digital filing system for driver slips and related documents.
- Provide general administrative support as needed.

Requirements

- Previous experience with invoicing and/or bookkeeping preferred
- Comfortable using QuickBooks, Excel, or similar software
- Strong attention to detail and accuracy with numbers
- Reliable, organized, and able to work independently
- Good communication skills
- Available Monday to Friday for 3–4 hours per day (flexible start/end times within regular business hours)

What We Offer

- Flexible part-time/seasonal schedule (approx. 15–20 hours per week)
- Straightforward work in a small, growing local trucking company
- Opportunity for ongoing work depending on season and performance

If you are organized, trustworthy, and looking for steady part-time work handling invoices and bookkeeping for a Calgary gravel trucking company, please send your resume and a short note about your experience.

Pay: $18.00-$25.00 per hour

Experience:

- Bookkeeping: 1 year (preferred)

Language:

- English (preferred)

Work Location: Hybrid remote in Calgary, AB T2R 0A4

📌 Bookkeeper/Administrative Assistant (Canada)
🏢 GARY DHALIWAL TRUCKING
📍 Canada