We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and ensure a smooth workflow across departments. The ideal candidate will bring enthusiasm, attention to detail, and a proactive attitude to help keep our office running efficiently. This paid position is perfect for someone eager to develop their administrative skills in a fast-paced environment while providing exceptional support to colleagues and clients alike.
Duties
- Manage front desk responsibilities including greeting visitors, answering multi-line phone systems, and providing excellent customer service
- Perform data entry tasks with accuracy using Microsoft Office, Google Workspace, and QuickBooks for bookkeeping and record-keeping purposes
- Organize and maintain filing systems—both digital and physical—to ensure easy retrieval of documents
- Support scheduling of appointments, meetings, and calendar management for staff members
- Assist with clerical tasks such as proofreading correspondence, preparing reports, and handling mail distribution
- Provide customer support by addressing inquiries promptly and professionally via phone or email
- Support medical or dental office operations by managing patient records, verifying insurance information,
and coordinating appointments as needed
Skills
- Solid computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Experience with QuickBooks or similar bookkeeping software is highly desirable
- Excellent organizational skills with the ability to multitask effectively in a busy environment
- Demonstrated clerical experience including filing, data entry, and document proofreading
- Exceptional customer service skills with professional phone etiquette and a friendly demeanor
- Knowledge of front desk procedures and multi-line phone systems for efficient call handling
- Ability to perform typing quickly and accurately while maintaining attention to detail
- Prior experience in medical or dental office settings is a plus, including familiarity with medical/dental office procedures and customer support requirements
Join us in creating a vibrant workplace where your organizational talents make a real difference! We value energetic individuals who are eager to contribute their skills in a supportive environment that encourages growth. This paid role offers the chance to develop your administrative expertise while supporting our mission of delivering outstanding service.