The Role

As our Receptionist/Administrator, you will play a crucial role in our daily operations. You will be the first point of contact for our clients and candidates both over the phone and in person while providing essential administrative support to our recruitment team.

Key Responsibilities

- Front Desk Excellence: Greet visitors, candidates, and clients with a warm, professional welcome.
- Communication Hub: Answer incoming calls, screen inquiries, and route them to the appropriate team member.
- Candidate Onboarding: Assist applicants with registration forms, verify IDs, and ensure compliance paperwork is accurately completed.
- Data Management: Input and update candidate profiles, resumes, and contact info in our Applicant Tracking System (ATS).
- Office Coordination: Maintain a clean, organized reception area and interview rooms; manage office supplies and incoming/outgoing mail.
- Recruitment Support: Schedule interviews, administer basic skills testing, and help coordinate job fair materials as needed.

What We Are Looking For

- Experience: 1–2 years of experience in a reception, administrative, or customer service role (experience in a staffing agency or HR environment is a major asset).
- Language: Excellent verbal and written English communication skills.
- Tech-Savvy: Proficient in MS Office (Word, Excel, Outlook) and comfortable learning recent software/ATS platforms quickly.
- Skills: Exceptional organizational skills,



strong attention to detail, and the ability to juggle multiple tasks without breaking a sweat.
- Vibe: A positive, resilient attitude with a passion for helping people find meaningful work.

Why Join Us?

- Growth Opportunities: We love to promote from within! This is a fantastic stepping stone into a Recruiter or Account Manager career track.
- Great Culture: A supportive, collaborative, and energetic team environment.
- Benefits: Comprehensive health and dental benefits package after 3 months.
- Convenient Location: Free parking at our Woodbridge office, close to transit and great local amenities.

Schedule:

- Monday to Friday, 8:30 AM – 5:00 PM (No weekends!)

Ability to Commute/Relocate:

- Woodbridge, ON: Reliably commute or planning to relocate before starting work (Required).

To Apply: If you are ready to kickstart your career in the staffing industry, please submit your resume today. We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Job Type: Full-time

Pay: $19.00-$24.00 per hour

Benefits:

- Dental care
- Disability insurance
- Extended health care

Flexible language requirement:

- French not required

Education:

- Secondary School (preferred)

Experience:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

📌 Receptionist/Administrator (Canada)
🏢 I8IS
📍 Canada