This is a contract role | Sept 1, 2026 - March 31, 2026.

Who – The Company:

Our client is a large, complex public sector organization that delivers essential services to millions of people across the province. With a diverse workforce and broad operational mandate, the organization is committed to excellence, innovation, and providing high-quality services that support communities and drive positive outcomes.

What- The Role:

Business Unit: Education and Childcare.
Hybrid in Edmonton.
Position Summary
The Administrative Assistant provides administrative and operational support to the team by managing incoming and outgoing correspondence, maintaining office resources and records, processing documents, and supporting day-to-day office operations. This role helps ensure information is handled accurately, efficiently, and in accordance with established procedures.
Key Responsibilities

- Provide general administrative support to program staff and management.
- Receive, sort, distribute, and process incoming and outgoing mail and correspondence.
- Process, scan, file, and route documents to appropriate staff, teams, and mailboxes.
- Maintain accurate records and ensure documentation is filed and stored according to established procedures.
- Support document management activities, including reviewing, tracking, and preparing materials for management approval and signature.
- Assist with data entry, electronic document management, and record maintenance.
- Monitor and maintain office supplies, forms, envelopes, and other administrative resources.
- Coordinate and distribute inter-office mail and courier items.
- Respond to routine inquiries and direct requests to the appropriate area for follow-up.
- Support administrative processes related to program applications, verification activities, and client documentation.




- Ensure confidential and sensitive information is handled appropriately and securely.
- Assist with special projects and other administrative duties as assigned.

Who – The Candidate:

- Strong organizational and time-management skills.
- Excellent attention to detail and accuracy.
- Ability to manage multiple priorities and meet deadlines.
- Strong verbal and written English communication skills.
- Ability to maintain confidentiality and exercise sound judgment.
- Proficiency with Microsoft Office applications and electronic document management systems.
- Ability to work independently and collaboratively in a team environment.

Minimum 1 year of experience of the below points:
- Experience in Customer Service and/or Retail sales experience.
- Experience working in a fast-paced role, to problem solve/troubleshoot, while working independently and in a team environments.
- Experience working in a role that required strong analytical skills with high attention to detail and accuracy.
- Hands on experience working in a complex setting requiring prioritization of tasks and deliverables.

Nice to Have Experience:
- Experience in records and document management, with a strong understanding of the records life cycle for both physical and electronic formats within information systems
- Experience in a large complex organization:
- Experience with projects spanning multiple technical environments.
- Experience in administrative related tasks.

How much:

$22-24/hr commensurate with experience + 4% vacation pay.

Where:

Edmonton, AB, or Calgary, AB. Hybrid working schedule of 3-4 days’/week.

When & How To Apply:

Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' to send us your resume. Thank you!

📌 Administrative Assistant - Junior (Canada)
🏢 Swim International Recruiting
📍 Canada