About the Role

We are looking for a highly organized and detail-oriented Administrative Coordinator to join our growing team. This position plays an key role in supporting our administrative and sales functions, ensuring day-to-day operations run efficiently while contributing to an exceptional client experience.

The ideal candidate is proactive, adaptable, and enjoys creating structure in a fast-paced environment where priorities can change throughout the day.

Responsibilities

- Prepare and format client quotations using company templates
- Complete and distribute project completion reports
- Coordinate and schedule client appointments by phone
- Assist with client outreach initiatives and follow-up communications
- Support the planning and coordination of company events and client appreciation activities
- Maintain accurate records, files, and documentation
- Update and maintain CRM records and client information
- Provide administrative support to the sales and management teams
- Assist with data entry and document management
- Monitor shared inboxes and direct inquiries appropriately
- Perform general administrative duties as required
- Attend industry events when required
- Carry out other duties as assigned

Qualifications

Required Skills & Experience

- Minimum 2 years of experience in an administrative, customer support, or coordinator role
- Excellent organizational and time management skills
- Strong attention to detail and accuracy
- Ability to manage multiple priorities in a fast-paced environment




- Strong written and verbal communication skills
- Comfortable communicating with clients by phone and email
- Proficient in Microsoft Office, including:
- Excel
- Word
- Outlook
- Teams
- Ability to work independently while contributing to a collaborative team environment

Preferred Qualifications

- Experience supporting a sales or service team
- Previous experience in a client-facing role
- Experience using CRM software
- Experience in a service-based or construction-related industry is considered an asset

What Success Looks Like

The successful candidate is someone who enjoys staying organized, takes initiative, and is dependable. They can anticipate needs, manage competing priorities, and provide consistent administrative support that helps both clients and internal teams succeed.

What We Offer

- Competitive salary of $43,000–$50,000, based on experience
- Opportunities for professional growth and development
- Supportive and collaborative team environment
- Company events and team-building activities
- Extended health
- The opportunity to make a meaningful impact within a growing organization

Requirements

- High school diploma
- Valid driver's licence
- Fluent in English (written and verbal)

Schedule & Work Location

- Full-time
- Monday to Friday
- 7:30 a.m. – 3:30 p.m.
- On-site position based in Port Coquitlam, BC

Pay: $20.00-$24.00 per hour

Benefits:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Administrative Coordinator - Client Services (Port Coquitlam)
🏢 Recognized
📍 Port Coquitlam