About Westrich

Westrich Construction Alberta Ltd. is a growing organization focused on delivering high-quality construction and development projects. We are looking for a highly organized, resourceful, and proactive Executive Assistant to provide administrative and operational support to multiple senior leaders.

This position is well suited to someone who enjoys working in a fast-paced environment, managing competing priorities, and helping executives stay organized, prepared, and focused on key business objectives.

Position Overview

The Executive Assistant will provide day-to-day executive and operational support to multiple members of the senior leadership team. This role will be responsible for coordinating schedules, managing communications, preparing documents, tracking follow-up items, and supporting meetings, projects, and business initiatives.

The successful candidate will have strong judgment, excellent communication skills, and the ability to manage confidential information with professionalism and discretion.

Key Responsibilities

- Manage calendars, meetings, appointments, and scheduling for multiple senior leaders
- Coordinate internal and external meetings, including preparing agendas, documents, and meeting materials
- Track action items, deadlines, and follow-ups to help ensure priorities are completed
- Draft, review, and organize emails, reports, presentations, correspondence, and other business documents
- Assist with meeting notes, minutes, and distribution of follow-up items
- Coordinate travel arrangements, accommodations, itineraries, and related logistics
- Support senior leaders with day-to-day business operations and special projects
- Organize and maintain electronic files, records, reports, and confidential documents




- Communicate professionally with employees, contractors, vendors, clients, and external partners
- Assist with expense reports, invoices, purchase documentation, and administrative tracking
- Coordinate site visits, appointments, events, and business-related errands as required
- Anticipate the needs of senior leaders and proactively identify solutions
- Help improve administrative processes, organization, and workflow efficiencies
- Provide general administrative support to the leadership team as required

Qualifications

- 1–3 years of experience as an Executive Assistant, Administrative Assistant, Office Coordinator, or in a similar role
- Experience supporting multiple leaders or managing competing priorities is considered an asset
- Post-secondary education in business administration, office administration, or a related field is preferred
- Strong organizational, time-management, and prioritization skills
- Excellent written and verbal communication skills
- Strong attention to detail and follow-through
- Ability to work independently and take initiative
- Professional, dependable, and able to exercise sound judgment
- Ability to handle sensitive and confidential information with discretion
- Comfortable working in a quick-paced and changing environment
- Proficiency with Google Suite/Workspace, Microsoft Outlook, Word, Excel, PowerPoint, Teams,



and other office technology
- Experience in construction, real estate, development, or property management is considered an asset

What We Offer

- A valid driver’s licence and access to a reliable vehicle are required
- The successful candidate must be comfortable travelling locally for meetings, site visits, document deliveries, errands, and other business-related needs
- Mileage for approved business travel will be reimbursed in accordance with company policy

What We Are Looking For

The ideal candidate is:

- Proactive and solutions-focused
- Highly organized and detail-oriented
- Calm and professional under pressure
- Comfortable supporting multiple personalities and leadership styles
- Able to identify priorities and manage shifting deadlines
- Resourceful and willing to take ownership of tasks
- Discreet, trustworthy, and dependable
- Interested in growing with the organization

What We Offer

- Competitive compensation based on experience
- Full-time, permanent employment
- Opportunities for skilled growth and development
- Exposure to senior leadership and key business initiatives
- A collaborative and fast-paced work environment
- Benefits and additional company offerings, where applicable

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.

Westrich Construction Alberta Ltd. is committed to creating an inclusive workplace and encourages applications from qualified candidates of all backgrounds.

Job Type: Full-time

Pay: From $60,000.00 per hour

Application question(s):

- What is your salary expectation?

Willingness to travel:

- 25% (preferred)

Work Location: In person

📌 Executive Assistant (Canada)
🏢 Westrich Pacific
📍 Canada