Who We Are

The leading charity investing in healthcare innovation in BC

VGH & UBC Hospital Foundation is Vancouver Coastal Health’s primary philanthropic partner, raising funds for specialized adult healthcare services and research for all people living in British Columbia. VGH & UBC Hospital Foundation is the leading charity investing in healthcare innovation in British Columbia and partners with donors to raise essential funds for Vancouver Coastal Health, supporting VGH, UBC Hospital, GF Strong Rehab Centre, Vancouver Coastal Health Research Institute, and Community Health Services.

About This Role

The Human Resources Coordinator is responsible for the coordination and administration of the Foundation's human resources programs and processes. The role serves as the primary point of contact for employees regarding transactional HR matters and provides operational support to the Human Resources team across recruitment, onboarding, employee lifecycle administration, HR reporting and analytics, payroll and benefits administration, employee records management, and HR projects.

Working with a high degree of professionalism, confidentiality, and customer service, the HR Coordinator ensures efficient HR operations while contributing to continuous improvement initiatives and supporting strategic people priorities through data-driven reporting and analysis.

Key Responsibilities

- Serve as the first point of contact for employees and managers regarding HR policies, procedures, benefits, payroll, timekeeping, and employee lifecycle inquiries.
- Coordinate and administer onboarding, orientation, transfers, promotions, leaves, contract extensions, and offboarding activities.
- Maintain accurate and confidential employee records, ensuring compliance with organizational and regulatory requirements.




- Monitor the HR inbox and ensure inquiries are addressed, escalated, or resolved in a timely manner.
- Coordinate employee file management and HR documentation processes.
- Support employee relations processes through documentation, tracking, and administrative coordination.
- Coordinate HR compliance activities, including policy acknowledgements, mandatory training, certifications, and recordkeeping.
- Coordinate the recruitment process, including job postings, candidate screening, interview scheduling, reference checks, and candidate communications.
- Coordinate onboarding schedules and ensure completion of all pre-employment requirements and documentation
- Act as the primary liaison between employees, payroll, benefits providers, and external stakeholders on routine payroll and benefits matters.
- Generate and analyze HR reports and dashboards related to headcount, turnover, recruitment, absenteeism, employee engagement, diversity, and other workforce metrics.
- Support the planning and implementation of HR programs, initiatives, and annual people-cycle activities.

What You Offer

- Solid understanding of core HR practices, employment legislation, payroll administration, and benefits programs.
- Strong analytical skills with advanced Excel and reporting capabilities.
- Ability to interpret and communicate HR policies and procedures.
- Excellent organizational and project coordination skills.




- Strong customer service and relationship management abilities.
- High degree of accuracy, attention to detail, and discretion.
- Ability to manage multiple competing priorities and deadlines.
- Solid written and verbal communication skills.
- Proficiency in Microsoft Office 365, HRIS systems, and reporting tools (Tableau, Access)

What We Offer

The successful candidate can expect a starting salary between $58,400 and $73,000, depending on factors such as skills, experience, and internal equity. Once hired, salary is reviewed annually and successful employees have the opportunity for their salary to increase over time.

Additional variable pay (merit/bonus), defined benefit pension plan, extended health and dental benefits for you and your partner/children, flexible working arrangements, four weeks’ paid vacation, investment in professional development and subsidized access to transit, fitness, cycling and parking facilities all contribute to a top-notch total rewards package.

To Apply

Please send your application, along with a portfolio, to Human Resources via email at [email protected].

We welcome applications from anyone who is eligible to work in BC. We encourage applications from Indigenous people, people with disabilities, BIPOC and racialized individuals, people of minority sexual orientation or gender identity, and others who may contribute to the Foundation's organizational diversity and who share the Foundation's values.

Job Type: Full-time

Pay: $58,400.00-$73,000.00 per year

Benefits:

- Company pension
- Extended health care
- Flexible schedule
- Vision care

Application question(s):

- Are you eligible to work in Canada?
- What is your salary expectation?

Work Location: Hybrid remote in Vancouver, BC V5Z 1M9

📌 Human Resources Coordinator (Vancouver)
🏢 VGH & UBC Hospital Foundation
📍 Vancouver