Our client is a well-established manufacturing company seeking a qualified, organized, and customer-focused Office Administrator to serve as the first point of contact for employees, visitors, clients, and vendors. This role is responsible for managing the front reception area while providing administrative support to the Human Resources and Payroll teams. The ideal candidate has experience in HR administration, payroll support, employee engagement initiatives, and general office administration within a fast-paced manufacturing environment.

KEY RESPONSIBILITIES

- Greet and welcome employees, visitors, clients, and vendors in a professional and courteous manner.
- Answer and direct incoming telephone calls and emails.
- Maintain a clean, organized, and professional reception area.
- Manage incoming and outgoing mail, courier deliveries, and office correspondence.
- Order and maintain office supplies and reception inventory.
- Coordinate visitor sign-in procedures and ensure compliance with site security protocols.
- Perform data entry, filing, document management, and other administrative duties.
- Provide general administrative support to various departments as required.
- Assist the HR team with employee engagement initiatives, recognition programs, wellness activities, and company events.
- Assist with maintaining employee records while ensuring confidentiality.
- Coordinate meetings, training sessions, and employee communications.
- Provide administrative support for HR projects and special initiatives.
- Assist with other HR-related administrative tasks as assigned.
- Serve as backup support for payroll administration when required.




- Assist with collecting and organizing payroll-related documentation.
- Maintain confidentiality of employee payroll information.
- Support payroll administration and reporting as directed.

OUR OFFER

- Full-time permanent role
- Salary range: $45,000 - $54,000K
- Paid weekly, every Thursday, by direct deposit

OUR REQUIREMENTS

- Diploma or certificate in Human Resources, Business Administration, Payroll, or a related field preferred.
- Minimum 2 years of experience in reception, HR administration, payroll support, or a similar administrative role.
- Experience in a manufacturing environment is considered an asset.
- Knowledge of HR processes and payroll practices.
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
- Experience with HRIS and payroll systems is considered an asset.
- Strong organizational skills with the ability to manage multiple priorities.
- Excellent verbal and written communication skills.
- Professional, approachable, and customer-service oriented.
- Ability to maintain confidentiality and exercise discretion with sensitive information

This posting is for a new vacancy.

Accessibility & Inclusion

We are committed to an inclusive, barrier-free recruitment and selection process. Applicants who require accommodation at any stage are encouraged to notify us confidentially at [email protected].

Job Types: Full-time, Permanent

Pay: $45,000.00-$54,000.00 per year

Benefits:

- Dental care
- Extended health care

Application question(s):

- Please confirm that you have read and understood that this position is located in Mississauga, with a move to Vaughn.
- Please confirm your years of experience in payroll and/or HR?

Work Location: In person

📌 Office Administrator (Canada)
🏢 Selekktus Staffing Solutions – Ontario Division
📍 Canada