Position Title: Executive Assistant
Reports To: Executive Director
Location: Prince George
Employment Type: full time position

Oncore Seniors Society has a recent, exciting position that will appeal to you if you’re a motivated and resourceful individual who is skilled with software and technology, a thorough and independent self-starter who can see a project through to completion, appreciates variety within their job scope, is able to maintain integrity and discretion, and values being part of a progressive team. We are a non-profit society who strives to provide high quality and affordable independent living, often with supports, to low to moderate income seniors as well as adults with disabilities and we have a need for a Head Office Executive Assistant to help us accomplish our goals.

Key Responsibilities

Board & Governance Support

- Prepare and distribute board and committee meeting agendas, minutes, and briefing packages in accordance with governance policy.
- Track board action items, ensuring follow-up within policy-approved timelines.
- Assist with scheduling, logistics, and compliance for all board activities.

Executive Support

- Manage executive calendars, schedule meetings, and coordinate travel arrangements.
- Draft, edit, and proof correspondence, reports, and presentations in compliance with communication policies.
- Handle incoming correspondence, escalating matters as per internal policy guidelines.
- Manage projects, task forces for upcoming software and participate in the implementation process, monitor the progress of our task force committee’s

Finance & Administration Assistance

- Maintain accurate and secure organizational records,



ensuring adherence to the document retention policy.
- Assist with invoice processing, petty cash reconciliation, and expense reimbursements following financial control policies.
- Maintain confidential personnel files and onboarding documentation in compliance with HR and privacy policies.

Project & Compliance Coordination

- Track deadlines for strategic and operational initiatives, ensuring deliverables meet policy requirements.
- Support grant application processes and reporting in compliance with funding obligations.
- Assist with procurement and purchasing in accordance with the procurement policy.

Communication & Liaison

- Serve as the first point of contact for internal and external inquiries, ensuring responses align with communication protocols.
- Facilitate clear, timely, and policy-compliant communication between departments, residents, and stakeholders.

Qualifications

- Minimum 3 years of experience in an administrative or executive assistant role, preferably in a nonprofit or governance-focused environment.
- Strong knowledge of nonprofit policy, governance, and compliance.
- Advanced proficiency in Microsoft Office 365 experience with accounting software and databases an asset.
- Excellent written and verbal communication skills.
- Strong organizational skills and attention to detail.
- Proven ability to manage confidential information with discretion.

Work Environment & Hours
This is a full -time position.

How to Apply
Please submit your resume and cover letter, outlining your qualifications and experience, to [email protected] by Aug 7th, 2026

Pay: $55,000.00-$60,000.00 per year

Work Location: In person

📌 Executive Assistant (Prince George)
🏢 Oncore Seniors Society
📍 Prince George