Company Mission

Muskoka Woods is a Christian youth development organization that welcomes everyone to an experience for a lifetime. We are located on the shores of beautiful Lake Rosseau and specialize in summer camp, school trips, group retreats and leadership development for all ages. We exist to inspire youth to shape their world.

Job Purpose

To provide accurate and efficient administrative and bookkeeping support to the Food Services department, ensuring smooth daily operations. This role supports the Food Service Manager and Head Chef by managing financial tracking, coordinating meetings, and maintaining clear communication across kitchen, staff, and guest services. It is responsible for organizing dietary information, schedules, and records while ensuring compliance with health, safety, and operational standards. Ultimately, the position helps create a well-organized, responsive, and high-quality food service experience for all guests and programs.

Location: Hybrid Remote and On-Site

Key Areas of Responsibility

Book Keeping

Process kitchen related invoices and keep accurate tracking systems up to date.

Track and process food requisitions for Schools, Groups and Summer Programs

Track food purchases for special events ie: Presidents Dinner etc

Support and Administration

Meet weekly with Food Service Manager and Head Chef

Prepare expenses, photo copying, various paperwork, writing emails etc.

Coordinate weekly Level 10 Meetings for Kitchen, Cooks and Service including scheduling and attending meetings, taking minutes, managing to do lists, sending reminders.

Review weekly Scorecards,



report in weekly meetings-bring forward concerns

Report weekly events with date, time and number of guests

Other miscellaneous administrative /support tasks

Communication and Special Diets

Attend weekly Schools and Retreats itinerary meetings acting as a liaison for the kitchen. Communicate information to and from accordingly.

Manage guest and staff Special Diet information by contacting staff, guests and parents and organizing accordingly.

Print and distribute weekly dietary information and communicate to stakeholders including Special Diets Chef, Head Chef and Bakery

Participate in building new guest services platform and implement throughout the department.

Office Management

Maintain budget and inventory of kitchen office supplies

Maintain an organized filing system

Track employee vacations and time off

Track Health and Safety certifications, both full time and seasonal staff, including reminders to complete both seasonally and annually.

Other

Participate in meetings as required

Participates in all corporate events, including Town Hall, the Arboretum, and the annual Staff Retreat

Personal/Professional development as required

Skills and Attributes Required





Robust organizational and logistics skills
Experience with excel, Google docs, email management
Excellent written and verbal communication
Detail-oriented and systems-minded
Relational and customer service oriented
Strong problem solver
Able to work independently and collaboratively
Strong task and time management skills
Personal values aligned with Muskoka Woods’ mission and core values

Experience Required

Related University/College degree or equivalent experience
1 to 3 years of customer service, office, administration and/or guest relations experience
Book keeping experience preferred
Ability to manage remote and in office work

Essential Functions

Ability to sit, talk, hear, see and use hands and fingers to operate a computer and telephone.
Ability to sit at a computer terminal for an extended period of time.
Ability to communicate both written and verbal with guests and staff.

Salary Range

$35,000 – $39,000/year

- Please note: Muskoka Woods is committed to fostering an inclusive workplace where all employees are treated with respect and dignity, and are provided with equal opportunity for success. MW encourages all qualified candidates to apply. If you require accommodation to participate in the hiring process, please inform us by calling (phone hidden) or by email at [email protected] All inquiries will be handled with strict confidence.

Apply to this job by submitting your cover letter and resume to [email protected] or by clicking on the button

📌 Kitchen Administrative Assistant (Rosseau)
🏢 Muskoka Woods
📍 Rosseau