We are looking for a highly organized and detail-oriented Fuel Card Administrator to manage the administration of our company’s fleet fuel cards.

This role is responsible for issuing and maintaining fleet cards, monitoring transactions, ensuring compliance with company policies, reconciling accounts, and providing administrative support to the operations and finance team.

Duties:

- Administer the company's fleet card program, including issuing, replacing, suspending, and cancelling cards.
- Maintain accurate records of fleet card allocations, vehicles, and driver information.
- Monitor fleet card transactions/fuel purchases and identify unusual or non-compliant spending.
- Investigate fuel exceptions, unauthorized purchases, and potential fraud and report.
- Reconcile fleet card statements against invoices and internal records.
- Investigate and resolve transaction discrepancies and card-related queries.
- Prepare regular reports on fleet card usage, fuel expenditure, and compliance.
- Liaise with fleet card providers, suppliers, and internal stakeholders to resolve issues efficiently.
- Ensure compliance with company policies, procedures, and audit requirements.
- Work as a member of the Safety & Compliance Team – and assist with related duties when required

Qualifications and Skills:

- Previous experience in fleet management systems role.




- Solid attention to detail with excellent organizational and time management skills.
- Proficiency in Microsoft Office, particularly Excel.
- Experience with data entry, reconciliation, and reporting.
- Strong analytical and problem-solving skills.
- Excellent communication – both verbal and written abilities.
- Ability to work independently while managing multiple priorities.
- Certificate or diploma in Business Administration, Accounting, Logistics, or a related field is desirable.

Knowledge of fuel pricing, fuel tax regulations, and trucking industry operations is preferred.

Please note that while we appreciate all applications, only those being considered will be contacted.

NO PHONE CALLS OR AGENCIES PLEASE!

GIGG Express Inc. is committed to accessibility, diversity and inclusion. In accordance with the Accessibility for Ontarians with Disability Act 2005, upon request, support will be provided for accommodation throughout the recruitment process. If you require accommodation at any time in the recruitment process, please contact Human Resources at [email protected].

Job Types: Full-time, Permanent

Pay: $20.00-$22.00 per hour

Benefits:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Store discount

Flexible language requirement:

- French not required

Work Location: In person

📌 Fuel Card Administrator (Canada)
🏢 GiGG Express
📍 Canada