Part-Time Administrative Assistant

Location: Kitchener, ON
Company: Hillside House Design & Build Inc.

About Us

Hillside House Design & Build is a growing residential design-build company specializing in high-quality custom homes, renovations, and additions. We pride ourselves on exceptional craftsmanship, outstanding client service, and a well-organized project experience. As we continue to grow, we're looking for an organized, proactive Administrative Assistant to become an integral part of our team.

Position Overview

This is a flexible part-time position ideal for someone who enjoys keeping things organized, communicating with people, and supporting a busy construction office. You'll work closely with the owners to help manage bookkeeping, office administration, and project coordination.

Responsibilities

- Manage day-to-day office administration
- Enter bills, invoices, and expenses into QuickBooks Online
- Prepare customer invoices and track accounts receivable
- Assist with bookkeeping and account reconciliations
- Support project management using Buildertrend
- Prepare reports, spreadsheets, and project documentation using Microsoft Office
- Organize permits, contracts, purchase orders, and project files
- Communicate professionally with clients, subcontractors, suppliers, and consultants
- Coordinate schedules, meetings, and appointments
- Answer phone calls and manage incoming emails
- Maintain organized digital filing systems
- Identify opportunities to improve office processes and efficiency





QualificationsRequired

- Strong working knowledge of QuickBooks Online
- Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and Teams
- Excellent organizational and time management skills
- Strong attention to detail and accuracy
- Professional written and verbal communication skills
- Ability to work independently while managing multiple priorities

Preferred Assets

- Experience using Buildertrend
- Construction administration experience is a solid asset
- Previous bookkeeping or accounting experience
- Experience working for a general contractor, builder, or construction company
- Familiarity with SharePoint, OneDrive, or other cloud-based document management systems

What We Offer

- Flexible part-time schedule
- Competitive hourly wage based on experience
- Supportive, professional, and team-oriented work environment
- Opportunity to grow into a larger role as the company continues to expand
- A chance to play an important role in a growing and respected construction company

To Apply

Please send your resume along with a brief cover letter outlining your experience with QuickBooks Online, Microsoft Office Suite, and any experience in the construction industry or with Buildertrend.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Pay: $17.60-$31.99 per hour

Experience:

- Administrative: 3 years (required)
- QuickBooks: 1 year (required)

Work Location: In person

📌 Admin Assistant (Canada)
🏢 Hillside House Design and Build
📍 Canada