Administrative Assistant

Job Description

About Us

ACS Group is one of the largest infrastructure construction companies and P3 developers in the world,

with more than 122,000 employees spread across over 50 countries and an annual revenue of USD$52

billion as of December 31, 2021. ACS Group has over 50 years of experience in developing, financing,

operating, and maintaining aviation, highway, bridge, rail, and social infrastructure projects.

Description of Position

Position Title Administrative Assistant

Department Human Resources

Report To Human Resources Generalist

General Job Description The Administrative Assistant provides comprehensive

administrative, operational, and organizational support to ensure

the efficient day-to-day functioning of the office. This role requires

a highly organized, reliable, and qualified individual who can

manage multiple priorities in a fast-paced corporate environment.

The position reports directly to the Office Manager and offers

growth opportunities with increased responsibility over time.

Essential Functions • Oversee daily office operations, ensuring a clean,

organized, and fully stocked workspace

- Coordinate meetings, calendars, conference rooms, and

catering arrangements

- Arrange and manage business travel, including booking

flights, accommodations, transportation, and preparing

itineraries

- Monitor and maintain inventory of office supplies,

equipment, furniture, kitchen items and vendor

relationships (e.g., cleaning, maintenance, delivery

services)

- Handle incoming/outgoing mail, packages, and courier

services

- Prepare and edit documents, reports, presentations, and

filing systems





- Support billing, expense reporting, and basic

administrative/accounting tasks, including travel expense

and reconciliation

Assist with employee onboarding/offboarding, internal events, and general employee support and communications

Maintain internal directories, records, and office documentation

Provide general administrative support to leadership and cross-functional teams

Provide basic IT coordination/support and assist with workstation setup and technology tracking

Ensure compliance with office procedures, health, and safety standards

Manage multiple priorities, meet deadlines, and support special projects as assigned

Coordinate service requests, work orders, and vendor access with building management

Knowledge, Skills, Abilities

Proficiency in Microsoft Office (Outlook, Word, Excel) and general office systems

Solid understanding of office administration procedures and best practices

Excellent organizational and time management skills with the ability to prioritize tasks effectively

Strong verbal and written communication skills

Professional interpersonal skills with the ability to interact across all levels of the organization

Ability to multitask and adapt in a fast-paced environment





High attention to detail and accuracy in reporting and documentation

Strong problem-solving skills with the ability to use sound judgment and initiative

Ability to work independently and collaboratively within a team

Basic knowledge of office equipment operations and troubleshooting

Ability to handle confidential information with discretion and professionalism

Adaptability and flexibility to respond to changing priorities and deadlines

Customer service mindset with a proactive and solutions-oriented approach

Basic understanding of administrative support for accounting, HR, and operations

Familiarity with vendor coordination and office service management

Requirements

Minimum 2 years’ relevant administration experience required

High school diploma is required (Associate’s, or Bachelor’s degree preferred

Intermediate proficiency in Outlook, Excel, and Word is required

Professional demeanor and strong interpersonal skills

Strong Organizational skill and attention to detail

Excellent verbal and written communications skills in English

Spanish language skills are a plus, but not required

Ability to work independently with initiative and as part of a team

Professional demeanor and strong interpersonal skills

Ability to perform daily tasks with minimal supervision

Adherence to all company policies, procedures, and safety standards

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

📌 Administrative Assistant (Canada)
🏢 ACS Infrastructure Development
📍 Canada