Administrative Assistant

Casual; On-Call

Job Summary:

Provide a variety of administrative, secretarial, and receptionist duties.

Qualifications:

Education, Training and Experience:

- Completion of secondary school, plus Certificate in secretarial training or office procedures.
- Minimum one (1) year experience.
- Completion of De-escalation training.
- Completion of Standard First Aid training.

Job Skills and Abilities:

- Ability to type at least 50 words per minute with high degree of accuracy.
- Advanced level of proficiency with all MS Office applications.
- Ability to communicate effectively orally and in writing.
- Demonstrated outstanding customer service skills.
- Ability to deal with others with courtesy and tact, both in person and on the phone.
- Ability to organize work and carry out the duties of the position with independence.
- Knowledge of community and available resources.

Key Duties and Responsibilities:

- Welcome clients and other visitors, determine their needs and refer them to appropriate resources.
- Answer multi-line switchboard and transfer calls as needed.
- Provide word processing, data input and typing support to staff.
- Draft, type and distribute minutes of meetings.




- Perform other support duties related to program areas such as providing information to clients or visitors, assisting with intake and client tracking.
- Compile data and produce reports and statistics as required.
- Schedule client appointments for various programs.
- Sort and distribute incoming mail and process outgoing mail.
- Operate a variety of office equipment such as computer, printer, photocopier, and fax machine.
- Maintain and update files and filing systems.
- Performs other relevant duties as may be assigned.

General:

- Wage rate as per BCGEU Collective Agreement, Administrative Assistant 3 – Grid 10 - $27.53 plus 10.6% in lieu of perks.
- This position requires Union membership.
- This position is open to all persons.
- This position requires successful completion of a criminal record check.
- This position reports to the Lead Administrative Assistant

Please mention the name of the job position you are applying for in your cover letter.
NO phone calls. Only short-listed applicants will be contacted.

Internal Staff apply through your ADP Work Force Now Career Centre.

Open Until Filled

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