JOB POSITION: Office Administrator/Bookkeeper

Mirkwood Engineering BC Ltd is seeking a highly organized, proactive, and detail-oriented Office Manager / Executive Assistant & Bookkeeper to oversee the day-to-day administrative operations of our growing mechanical engineering firm. This role is ideal for someone who enjoys wearing many hats, taking ownership of office operations, supporting leadership, coordinating HR and bookkeeping functions, and helping projects run smoothly.

Position Details

- Job Type: Full-time, Permanent
- Location: Prince George, BC
- Schedule: Monday–Thursday 7:30 am–5:00 pm; Friday 7:30 am–12:00 pm (adaptable)
- Compensation: $23-$28 based on experience with opportunity for growth
- Start Date: As soon as available.

Key Responsibilities

- Manage daily office operations and act as the primary administrative contact.
- Answer phones, respond to emails, greet visitors, and coordinate correspondence.
- Maintain calendars, schedule meetings, and organize travel when required.
- Perform bookkeeping including accounts payable/receivable, invoicing, expense tracking, bank reconciliations, and assisting with payroll using Sage.
- Review and follow up on weekly employee timesheets to ensure they are complete and submitted on time.
- Assist with HR administration including onboarding, maintaining personnel files, coordinating performance reviews, tracking training and certifications, and supporting recruitment.
- Maintain company policies, forms, and administrative procedures.
- Support project administration by preparing proposals,



contracts, reports, and maintaining project files and deadlines.
- Order office supplies and coordinate office equipment and vendors.
- Assist with social media and company marketing updates.
- Maintain confidential records with professionalism.
- Identify and implement improvements to office systems and processes.
- Provide executive assistance and general support to management.
- AutoCAD or Revit experience an asset.

Qualifications

- 3+ years of office administration, office management, executive assistant, bookkeeping, or related experience preferred.
- Bookkeeping experience and proficiency with Sage and Microsoft Office.
- Strong organizational and time-management skills.
- Excellent written and verbal communication.
- Ability to work independently, prioritize competing tasks, and maintain confidentiality.
- Experience with HR administration is an asset.
- Experience in engineering, construction, or professional consulting is an asset.

What We Offer

- Competitive compensation.
- Health and dental benefits for eligible full-time employees.
- Supportive team environment with opportunities to grow.
- Meaningful role with variety and responsibility.

How to Apply

Please submit your resume and a brief cover letter outlining your relevant experience. We thank all applicants; however, only those selected for an interview will be contacted

Pay: $23.00-$28.00 per hour

Benefits:

- Dental care
- Extended health care
- Paid time off
- Vision care

Work Location: In person

📌 Office Manager / Executive Assistant & Bookkeeper (Canada)
🏢 Mirkwood Engineering
📍 Canada