Executive Assistant

We are looking for a highly organized and proactive Executive Assistant to support the owner of neob and assist with the daily operations of our manufacturing and distribution facility.

This role combines executive support, office administration, customer service, bookkeeping assistance, and operational coordination. The ideal candidate is detail-oriented, enjoys working in a fast-paced environment, and can confidently manage multiple priorities.

Key Responsibilities

- Manage executive calendars, meetings, travel, and correspondence.
- Prepare reports, presentations, and business documents.
- Maintain confidential company information.
- Coordinate facility maintenance, vendors, deliveries, and operational projects.
- Support inventory purchasing and administrative processes.
- Perform data entry, filing, and document management.
- Order office supplies and maintain organized records.
- Welcome visitors and assist customers and suppliers.
- Support invoicing, accounts payable/receivable, expense tracking, and QuickBooks bookkeeping.

Qualifications

Required

- 3+ years in an Executive Assistant, Administrative Assistant, Office Manager, or similar role.
- Proficiency in Microsoft Office and Google Workspace.
- Excellent organizational, communication, and time-management skills.




- Ability to work independently while managing multiple priorities.

Preferred

- Experience with QuickBooks.
- Experience in manufacturing, warehouse, or distribution environments.
- Familiarity with inventory management, purchasing, and vendor coordination.

We're Looking For Someone Who Is:

- Organized and dependable.
- Detail-oriented and proactive.
- Professional and discreet.
- A strong problem solver.
- Comfortable working in a growing entrepreneurial business.

Join the neob Lavender Team!

neob Lavender is a proudly Canadian, family-owned company that grows, manufactures, and retails plant-based health, beauty, and wellness products from our facility in Niagara-on-the-Lake. If you're looking for a fast-paced, rewarding setting where your work makes a difference, we'd love to hear from you.

Pay: From $25.00 per hour

Benefits:

- Dental care
- Extended health care
- On-site parking
- Store discount
- Vision care

Application question(s):

- Why do you think you'd be a good fit for NEOB
- Have you worked in a manufacturing, warehouse, or distribution environment?

Experience:

- Executive Assistant : 1 year (preferred)
- Accounts payable and recievable: 1 year (preferred)

Work Location: In person

📌 Executive Assistant (Canada)
🏢 NEOB Lavender
📍 Canada