Overview
We are seeking a detail-oriented and highly organized Accounts Payable/ Account Receivable Administrator to join our accounting team. This position offers an opportunity to work within a energetic environment that values precision, efficiency, and professional growth.
Duties
- Review project invoices against purchase orders and contracts for accuracy.
- Ensure all invoices are accurately coded and approved.
- Reconcile vendor statements and resolve discrepancies promptly through effective communication with suppliers.
- Maintain detailed records of all transactions for audit purposes and prepare journal entries as needed.
- Assist with month-end closing activities related to accounts payable and general ledger reconciliation.
- Manage data entry tasks related to accounts payable, accounts receivable, and other financial data entry functions.
- Participate in process improvements to enhance efficiency within the accounts payable function.
- Manage release of holdbacks when due.
- Daily Delinquency Management:
Proactively address outstanding balances by contacting current and past tenants.
- Collection Information: Maintain accurate records of collection efforts on open files.
- Tenant Communication: Track tenant responses and payment arrangements meticulously.
- Payment Plan Oversight: Ensure adherence to established payment plans
- Collections Filing: File unpaid balances with collections agencies.
- Record Keeping: Maintain organized collection files.
- Payment Tracking: Accurately record funds received in rental software.
- Assist with reception relief when required.
Skills
- Proficient in Excel
- Familiarity with accounting software is an asset
- Excellent attention to detail
- Strong team player
- Effective communication skills, in person, over the phone and in writing
Job Types: Full-time, Permanent
Benefits:
- Casual dress
- Company events
- On-site parking
Experience:
- Accounting software: 1 year (required)
- Microsoft Excel: 1 year (required)