Reports To: Executive Director
Position Type: Full-Time / Permanent
Hours of Work: 35 hours per week
Work Location: In Person – Prince George Office, with occasional travel to Tsay Keh Dene
as required

Position Summary

Based in the Prince George office, the Executive Assistant provides high-level executive,
administrative, and communications support directly to the Executive Director and Council
of Tsay Keh Dene Nation. This position requires a high degree of discretion, confidentiality,
professionalism, and cultural awareness, and serves as a key point of coordination
between leadership, departments, and external stakeholders. Additional related duties may be
assigned as required

Core Competencies

- Executive-Level Communication
- Confidentiality and Professional Judgment
- Client and Community Focus
- Time and Stress Management
- Planning and Organizing
- Quality Orientation and Attention to Detail
- Problem Solving
- Accountability and Dependability
- Team Integration
- Ethics and Integrity

Key Responsibilities

Executive & Council Support

- Provide confidential executive-level administrative support to the Executive Director

and Council.
- Coordinate, schedule, and attend Council meetings, Executive meetings, and

governance-related committees as directed.

- Prepare agendas, record accurate meeting minutes, and transcribe notes for Council

and Executive meetings.
- Track, organize, and follow up on Council resolutions, Executive directives, and

action items.

- Maintain Executive Director and Council calendars, meeting schedules, and deadlines.
- Prepare briefing materials, background documents, and executive summaries as

requested.

Administrative & Office Coordination (Executive-Focused)

- Review, format,



and proofread correspondence, reports, and documents prepared for

Executive or Council signature.
- Manage priority correspondence and ensure timely responses on behalf of the

Executive Director when appropriate.
- Coordinate executive travel arrangements, itineraries, and accommodations.
- Maintain confidential filing systems for Executive and Council records (electronic and

paper).

- Liaise professionally with internal departments, government agencies, consultants, and

community members on behalf of leadership.

Communications & Public-Facing Support

- Support the Executive Director with internal and external communications, including

notices, announcements, and updates.
- Assist with preparation and coordination of Nation communications such as newsletters,

reports, and public notices.
- Maintain and update the Nation’s website and social media platforms as directed.
- Support branding consistency across Executive and administrative documents.
- Coordinate logistics for virtual meetings, community sessions, and digital

communications as required.

Additional Responsibilities

- Conduct research and compile information to support Executive decision-making.
- Coordinate office services related to Executive operations (supplies, equipment,

security access).

- Perform other related duties as assigned by the Executive Director.





Requirements

Education and Experience

- Post-secondary diploma in Business Administration, Office Administration,

Communications, or a related discipline.
- Completion of Grade 12.
- Minimum 5–7 years of experience in an Executive Assistant, senior administrative, or

governance-support role preferred.

Tsay Keh Dene | 1940 Third Ave, Prince George, BC V2M 1G7

Knowledge, Skills, and Abilities

- Demonstrated ability to handle highly confidential information with discretion.
- Strong understanding of executive office procedures and governance support.
- Exceptional written, verbal, and interpersonal communication skills.
- Advanced organizational, prioritization, and time-management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Solid attention to detail and quality control.
- Ability to work independently and manage competing priorities.
- Criminal Record Check (clearance required).
- Valid BC Driver’s License and acceptable Driver’s Abstract.

Work Conditions

- Regular interaction with Executive leadership, Council, management, and the public

when applicable
- Ability to lift up to 25 lbs occasionally.
- Repetitive administrative tasks required.
- Overtime may be required with prior approval.
- Regular travel to a remote northern community.

Benefits

- Casual dress
- Company events
- Company pension
- Dental care
- Employee Assistance Program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program

Tsay Keh Dene | 1940 Third Ave, Prince George, BC V2M 1G7

Tsay Keh Dene | 1940 Third Ave, Prince George, BC V2M 1G7 4

📌 Executive Assistant (Canada)
🏢 Tsay Keh Dene Nation
📍 Canada