Senior Bookkeeper

Type: Full-Time

Location(s): Vaughan, Ontario, Canada

Hybrid

Compensation: CAD $65,000 - CAD $80,000 Annually

Produce dependable internal financial reports

Important Location Requirement:

This is a remote position; however, candidates must be located in the same country, city, or region where the job is posted. The successful candidate must be available to attend a local office, meeting, training session, or company event if requested.

Please only apply if you are based in the location listed on this job posting. Remote does not mean the position is open worldwide.

The Opportunity

The Rothenbury Group is seeking an experienced Senior Bookkeeper to maintain reliable financial records across a portfolio of Canadian businesses.

This position will support multiple companies and legal entities with different operating activities, bank accounts, departments, transactions, and reporting requirements. The person hired will be responsible for reconciliations, general-ledger accuracy, GST/HST accounting, payroll entries, intercompany activity, month-end support, financial reporting, and year-end preparation.

We are looking for someone who takes responsibility for the overall condition of the books. When accounts do not reconcile, transactions are assigned to the wrong entity, or historical balances lack support, you will be expected to investigate the issue and correct it properly.

This is a senior individual-contributor position. It is not intended for someone whose experience is primarily limited to entering transactions, categorizing bank-feed activity, or processing invoices.

Recruitment Process

Applications are reviewed based on Canadian bookkeeping experience, education, accounting-system knowledge, multi-company exposure, and the level of responsibility held in previous positions.

Candidates selected for screening will receive an email within one to two business days of applying with a link to complete a pre-recorded video interview.

The interview will evaluate your full-cycle bookkeeping experience, reconciliation skills, GST/HST knowledge, payroll accounting, intercompany experience, Quick Books Online proficiency, month-end judgment, and ability to maintain accurate records independently.

Candidates who demonstrate the required level of experience may be invited to a live interview.

Core Responsibilities

Maintain complete and accurate accounting records across multiple companies and legal entities

Record deposits, withdrawals, payments, transfers, refunds, credits, recurring entries, and adjustments

Assign transactions to the correct company, general-ledger account, department, cost centre, tax code, and reporting period

Complete monthly bank and credit-card reconciliations

Investigate missing transactions, duplicate entries, stale reconciling items, and unusual account activity

Review general-ledger and balance-sheet accounts for incorrect coding, unsupported balances, and inconsistencies

Prepare approved accruals, prepaid-expense entries, depreciation, recurring entries, and adjusting journal entries

Maintain prepaid-expense, fixed-asset, payroll, tax, intercompany, and balance-sheet schedules

Record and reconcile shared expenses, reimbursements, transfers, and due-to/due-from balances between related companies





Confirm that intercompany balances agree across all affected entities

Apply appropriate GST/HST treatment to revenue and expenses

Reconcile GST/HST collected, paid, recoverable, and payable amounts

Prepare supporting schedules for GST/HST return review

Record payroll expenses, deductions, employer costs, vacation pay, remittances, and payroll liabilities

Reconcile payroll reports, clearing accounts, and government-remittance balances to the general ledger

Reconcile accounts payable and accounts receivable subledgers to their control accounts

Investigate differences between aging reports and general-ledger balances

Support monthly close and confirm that transactions are recorded in the correct period

Prepare profit-and-loss statements, balance sheets, cash summaries, and other internal financial reports

Review financial results for unusual fluctuations, negative balances, unexplained items, or figures that do not appear reasonable

Maintain complete accounting documentation, reconciliation files, journal-entry support, and year-end working papers

Respond to questions from management, internal departments, and external accounting professionals

Identify recurring bookkeeping issues and recommend improvements to processes, controls, and documentation

Education and Qualified Requirements

Bachelor's degree or diploma in Accounting, Finance, Business Administration with an accounting concentration, or a closely related field

Minimum 5 years of full-cycle bookkeeping or accounting experience

Candidates with 5-8+ years of directly relevant experience are strongly preferred

Previous Canadian bookkeeping experience is required

Strong understanding of Canadian bookkeeping and accounting practices

Practical GST/HST coding, reconciliation, and return-support experience

Strong bank and credit-card reconciliation experience

Experience supporting month-end and year-end close

Experience preparing accruals, prepaid-expense entries, depreciation, recurring entries, and journal entries

Payroll bookkeeping and payroll-liability reconciliation experience

Knowledge of CPP, EI, income-tax deductions, vacation pay, employer costs, and government remittances

Accounts payable and accounts receivable accounting experience

Strong multi-company and intercompany bookkeeping experience

Experience reconciling general-ledger and balance-sheet accounts

Experience preparing internal financial reports and year-end working papers

Advanced Quick Books Online proficiency

Strong Microsoft Excel or Google Sheets capability

Strong written and verbal communication

Ability to communicate effectively with operating teams, senior management, and external accountants

Ability to manage recurring deadlines with limited supervision

Ability to work full-time from the Vaughan office

Experience in real estate, property management, technology, staffing, maintenance, skilled services, financial services, construction,



or another multi-company environment is considered beneficial.

Additional Experience We Value

Cleaning up incomplete, inconsistent, or poorly maintained books

Supporting several related businesses with shared costs and intercompany transactions

Reviewing work completed by AP, AR, payroll, or junior bookkeeping employees

Improving month-end close procedures

Building reconciliation schedules and accounting documentation

Preparing records for year-end review, audit, or tax work

Working directly with external accountants

Identifying and correcting historical accounting errors

Who Will Succeed in This Position

You are methodical, dependable, and comfortable being accountable for financial records that affect several businesses.

You understand that bookkeeping is not complete when transactions have simply been posted. Accounts must reconcile, balances must be supported, transactions must be assigned to the correct entity and period, and unusual results must be investigated.

You can manage multiple sets of books without combining records or allowing intercompany differences to remain unresolved.

You also understand your authority limits. You know when a correction can be completed through an established process and when a material, unusual, or unsupported matter requires management or finance-lead review.

Performance Expectations

The Successful Candidate Will Be Expected To

Maintain accurate, current, and well-supported accounting records

Complete bank and credit-card reconciliations within established timelines

Keep general-ledger and balance-sheet accounts clean

Maintain accurate GST/HST balances and supporting schedules

Reconcile payroll liabilities and remittances

Ensure intercompany balances agree across related businesses

Reconcile AP and AR subledgers to the general ledger

Record accruals, prepaids, depreciation, and recurring entries correctly

Complete month-end schedules accurately and on time

Produce dependable internal financial reports

Identify balances or financial results that appear incorrect or unreasonable

Maintain organized documentation for management and external review

Resolve accounting discrepancies rather than carrying them forward

Keep the books prepared for year-end accounting and tax work

Financial Authority

The Senior Bookkeeper may prepare reconciliations, schedules, journal entries, accounting corrections, payment records, tax-support schedules, and financial reports within approved procedures.

Management Or Finance‐lead Approval Is Required Before

Releasing company funds

Changing compensation or payroll instructions

Writing off balances

Approving material refunds or settlements

Filing tax returns without delegated authority

Changing accounting policies or established treatments

Reopening closed periods

Posting significant, unusual, or unsupported journal entries outside the approved process

Compensation

The annual compensation range for this position is:

C$65,000-C$80,000

Final compensation will depend on the candidate's Canadian bookkeeping experience, multi-company and intercompany background, reconciliation ability, GST/HST and payroll knowledge, month-end and year-end capability, Quick Books Online proficiency, and ability to independently maintain accurate and review-ready financial records.

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📌 Senior Bookkeeper (Vaughan)
🏢 Rothenbury Group
📍 Vaughan