HR Coordinator (Part time, In-Person)

Location: Hamilton Clinic (On-Site Only)

Position Type: Part-Time (In-Person)

Company: Solange Medical Aesthetics

Scope: Supports HR operations for all Solange Medical Aesthetics clinics across Hamilton, the GTA, and Ottawa

About the Role

Solange Medical Aesthetics is seeking a proactive, detail‑oriented HR Coordinator to support our Hamilton clinic while managing HR processes across all Solange Medical Aesthetics locations in the GTA and Ottawa. This fully in‑person role is ideal for someone who excels in HR administration, onboarding, compliance, staff development, and employee relations. You will help maintain smooth HR operations, accurate documentation, and a positive, organized workplace culture across the organization.

Key ResponsibilitiesHR Administration & Coordination

- Support recruitment activities, including posting roles, screening applicants, and coordinating interviews
- Manage in-person onboarding and offboarding for clinical and administrative staff
- Maintain employee files, contracts, certifications, and compliance documentation
- Assist with policy implementation, updates, and communication across all clinics
- Coordinate staff meetings, HR reminders, and internal communications

Training, Certifications & Compliance

- Assist in coordinating staff training sessions, continuing education, and skill development
- Track and manage employee certifications, renewals, and regulatory requirements
- Support compliance with Ontario employment standards, OHSA, and internal clinic policies
- Maintain accurate compliance records across all locations

Operational & System Support

- Manage HR platforms such as HR Bright, Google Workspace,



and internal documentation systems
- Support payroll preparation, timesheet verification, and staff scheduling across multiple clinics
- Assist with bookkeeping and financial tracking using QuickBooks
- Maintain accurate staff information across systems (Jane, Square POS, CRM platforms)

Employee Performance & Relations

- Support managers in monitoring employee performance, attendance, and conduct
- Assist with performance reviews, documentation, and improvement plans
- Help maintain positive employee relations and address basic HR inquiries
- Promote a supportive, professional, and compliant workplace culture

Requirements

- Previous experience in HR coordination, administration, or a similar role
- Strong written and verbal communication skills
- High attention to detail, accuracy, and confidentiality
- Ability to multitask, prioritize, and manage deadlines
- Proficiency with HR and operational systems (HR Bright, QuickBooks, Google Workspace, Jane, Square POS, CRM platforms)
- Reliable, professional, and able to work independently in an in-person clinic environment

Nice to Have

- Experience in medical aesthetics, healthcare, or service-based businesses
- Knowledge of Ontario employment standards and HR compliance
- Experience with payroll support or basic bookkeeping
- Familiarity with clinic scheduling and booking platforms

What We Offer

- Part-time, in-person schedule at our Hamilton clinic
- Competitive hourly pay (based on experience)
- Supportive, professional clinic environment
- Opportunity to grow within a fast-scaling medical aesthetics brand

Pay: $22.00-$26.00 per hour

Benefits:

- On-site parking

Work Location: In person

📌 HR Coordinator (Canada)
🏢 Solange Medical Aesthetics
📍 Canada