We are seeking an administrative assistant to join our team.

Your duties will include:

Administrative Tasks:

o Uploading and updating listings on MLS

o Preparing offers and listing documents using WebForms (TransactionDesk)

o Booking appointments and tracking confirmations – following up where required

o Coordinating schedules and keeping office files organized

o Expense tracking

Marketing/Social Media:

o Creating flyers and other marketing materials and organizing distribution of marketing materials (Canva/Mailchimps etc.)

o Updating social media and websites with new listings (Facebook/Instagram, little red book, wechat etc.)

o Managing social media advertising

o Creating and sending marketing emails

Listing Preparation:

o Co-ordinating listing property set-up/preparation, such as booking /coordinating /scheduling photographers and other third parties





o Co-ordinating or installing/ removing signs and lockboxes

o Assisting with open houses

Client Relationship Maintenance:

o Managing client database

o Working with online CRMs

o Ensuring all required paperwork/documents are collected and completed correctly

o Following up and responding to emails

Job Type: Full-time

Pay: $44,000.00-$52,000.00 per year

Perks:

- Company events
- On-site parking

Ability to commute/relocate:

- Thornhill, ON L3T 7T1: reliably commute or plan to relocate before starting work (required)

Education:

- DCS / DEC (preferred)

Experience:

- real estate admin: 1 year (required)

Language:

- Mandarin (required)

Work Location: In person

Expected start date: 2026-05-04

📌 Real Estate Admin Assistant (Canada)
🏢 Jessica Dream Home
📍 Canada