Job Summary

We are seeking an energetic and detail-oriented Office Assistant to join our dynamic team! In this vital role, you will be the backbone of our administrative operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your proactive approach and organizational skills will help create an efficient, welcoming environment where productivity thrives. This paid position offers a fantastic opportunity to develop your office experience while contributing to a professional and friendly workplace.

Duties

- Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks for bookkeeping and record-keeping purposes
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents and records
- Support administrative tasks such as proofreading correspondence, preparing reports, and scheduling appointments
- Assist with customer service by addressing inquiries promptly and providing support to clients or patients as needed
- Handle clerical duties including copying, scanning, faxing, and managing incoming/outgoing mail
- Support specialized office functions such as medical or dental office procedures,



including patient check-in/out and insurance documentation if applicable

Skills

- Proven experience with Office software such as Microsoft Office (Word, Excel, Outlook) and Google Workspace
- Strong computer skills with the ability to learn new software quickly and efficiently
- Excellent organizational skills with keen attention to detail for proofreading and data entry accuracy
- Prior clerical or administrative experience in an office setting preferred; experience in medical or dental offices is a plus
- Ability to manage multi-line phone systems confidently while demonstrating professional phone etiquette
- Familiarity with QuickBooks for bookkeeping tasks is highly desirable
- Exceptional customer service skills with a friendly attitude and effective communication abilities
- Strong typing skills with high accuracy; capable of handling filing systems efficiently

Join us as an Office Assistant and become a key contributor to our vibrant team! Your enthusiasm, organizational prowess, and dedication will help us deliver outstanding service while fostering a positive work workplace. This paid role is perfect for someone eager to grow their administrative career in a supportive setting!

Pay: $15.72-$16.00 per hour

Work Location: In person

📌 Office Assistant (Canada)
🏢 Able Insurance Brokers
📍 Canada