Richmond Advisory Services Inc. is a national property management and facility services company that is currently seeking a Property & Facility Coordinator role for our office in Markham Ontario. The coordinator will be required to assign work requests and coordinate on-demand repair services, scheduled maintenance, emergency requests, and projects of all buildings and properties.
Job Description
· Managing residential, multi residential and commercial properties throughout Canada but primarily Ontario
· Coordinate property services for allocated file count
· Liaise with clients, homeowners, Tenants, Field Inspectors, suppliers
· Maintain up to date property information for each property
· Maintain internal and external property & facility management systems
· Review property reports and findings and provide recommendations to client
· Ensure Tenant satisfaction with premises
· Communicate with Tenants on day-to-day issues; rectify Tenant issues
· Delegate and assign after hour emergency calls to applicable trade or authority
· Coordinate property inspections
· Coordinate Tenant renewals and rental increases
· Management of repairs, maintenance and capital expenditures
· Re-route and connection of utilities
· Liaise with accounting department to ensure accounting matters are completed
· Provide applicable reports to accounting team
· Maintaining effective communication between Tenants, management, and clients
· Ensure all service contracts are up to date
· Client needs analysis
· Assist with vendor management
· Manage contractor and service provider relationships including contractor compliance.
· Responsible for processing and assigning service requests to contractors
· Manage and follow up on work progress and completion
· Address emergencies
· Ensure all priority work orders are addressed and completed as assigned
· Monitor the work order management system for all incoming service requests
· Coordinate real estate disposition
*Additional duties maybe assigned
Essential Knowledge and Skills:
· Excellent skills with MS Office, Excel, and Word
· Ability to work independently
· Yardi software experience would be an asset
· Multi residential experience would be an asset
· Excellent organizational skills
· French speaking would be an asset
Competencies:
Post-secondary education
3-5 years' experience working within the property and facility management sector.
Excellent management and time management skills.
Superior verbal and written communications skills.
Customer Focused.
Ideally the candidate is English and French speaking.
Compensation & Benefits
A market-competitive salary range of $60,000.00 to $65000.00 and a comprehensive benefit program would be provided to the selected candidate plus three weeks of holidays.
Your resume may be reviewed by AI, but all final resumes will be reviewed by a member(s) of the management team.
Job Types: Full-time, Permanent
Pay: $60,000.00-$65,000.00 per year
Benefits:
- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Vision care