We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will play a key role in supporting the daily operations of the office, ensuring administrative processes run smoothly, and serving as a valuable resource to management and support staff.
Key Responsibilities:
- Assist in maintaining a professional, organized, and functional office environment, including setting up office spaces/workstations, monitoring office and common area upkeep, and addressing maintenance concerns.
- Coordinate building facilities, maintenance requests, and office-related issues, including liaising with building management, contractors, and external service providers as required.
- Support the firm’s file management, including but not limited to file opening, file closing and records management.
- Maintain and monitor the firm's limitations system, including: Tracking key dates, limitation periods, and deadlines, updating records and generating reminders and assisting in ensuring compliance with applicable limitation periods and court deadlines.
- Provide daily backup reception coverage, including: answering incoming calls, taking and forwarding messages, redirecting calls to the appropriate individual, greeting clients and visitors and responding to general inquiries.
- Perform other duties as assigned.
Qualifications:
- Certificate or diploma in Office Administration, Business Administration, or a related field is considered an asset.
- Minimum 1-2 years of administrative experience in a professional office environment.
- Previous law firm experience is considered a strong asset.
- Strong organizational and time-management skills with the ability to manage multiple priorities.
- Exceptional attention to detail and accuracy.
- Strong verbal and written communication skills.
- Proficiency with Microsoft Office Suite, including Outlook,
Word, Excel, and Teams.
- Ability to work independently while maintaining a collaborative team-oriented approach.
- Strong problem-solving and customer service skills.
- Professional, reliable, and committed to maintaining confidentiality.
Brownlee LLP is a “full service” law firm committed to providing the best possible quality of legal services. Our ability to provide depth of experience, in terms of both practice areas and years of reliable service, is a reflection of this commitment.
If you believe that you would make a positive contribution to our Administration Team, please submit your resume to:
[email protected]
We thank all candidates for their interest; however, only those selected for an interview will be contacted.
WHY STAFF CHOOSE BROWNLEE
With an average employee tenure of almost 5 years, our firm is committed to finding and retaining the best talent in the industry. Roles with our team are about more than getting a job, a position with Brownlee is about joining a team that's been working to shape the future of the legal industry for over 85 years.
Brownlee LLP is more than just a workplace, but a hub of continuous learning and growth. We provide our staff with opportunities for personal and career development through ongoing collaboration, mentorship, and support. Our open and communicative workplace encourages every team member to share their ideas and contribute to our innovative legal solutions.
Our team members enjoy a sense of belonging rooted in our shared commitment to serving the communities in which we do business. We foster an inclusive atmosphere that values every contribution and celebrates diversity. Moreover, our comprehensive benefits package and work-life balance initiatives illustrate our dedication to the well-being of our staff. Experience the Brownlee LLP difference today, and pursue a career making a difference in our communities.
📌 Administrative Assistant (Canada)
🏢 Brownlee
📍 Canada