About the Role

We are a growing property investment company seeking a detail-oriented **Lease & Contracts Administrator** to support our portfolio operations. This dual-focused role combines general administrative support with the critical responsibility of reviewing, analysing, and managing commercial leases and contracts. You will play a key part in protecting the company’s interests, ensuring compliance, and keeping our property assets running smoothly.

Key Responsibilities

**Lease & Contract Management**

- Review, analyse, and summarise commercial leases, licence agreements, side letters, and related contracts

- Identify key commercial terms, risks, obligations, renewal/break options, rent review clauses, and unusual provisions

- Maintain accurate lease abstract databases and critical-date diaries (rent reviews, expiries, breaks, options, etc.)

- Prepare lease summaries, comparison matrices, and exception reports for internal stakeholders

- Assist with lease negotiations by flagging issues and preparing mark-ups or comments

- Track and manage landlord/tenant correspondence, notices, and compliance documentation

- Support due diligence on acquisitions and disposals by reviewing lease portfolios

General Administration & Operations Support

- Provide high-level administrative support to the property investment and asset management teams

- Maintain accurate records, filing systems (physical and digital), and document management platforms

- Coordinate meetings, prepare agendas, take minutes,



and follow up on action items

- Assist with invoice processing, service-charge reconciliations, and basic financial administration related to properties

- Act as a central point of contact for internal queries and external service providers (solicitors, managing agents, surveyors)

- Help streamline processes and improve efficiency across the team

Ideal Candidate Profile

**Essential**

- 2+ years’ experience in a similar role within real estate, property investment, commercial property management, or a law firm (real estate team)

- Strong ability to read, interpret, and summarise legal/commercial documents (leases and contracts)

- Excellent attention to detail and organisational skills

- High level of written and verbal communication

- Proficient in Microsoft Office (especially Excel and Word); comfortable with document management systems

- Ability to manage competing priorities and meet deadlines in a rapid-paced environment

- Discretion and professionalism when handling confidential information

**Desirable**

- Paralegal qualification, law degree, or relevant real-estate/property qualification

- Knowledge of commercial property law and standard lease structures

- Previous experience in a property investment, private equity real estate, or asset management environment

- Familiarity with service charge and insurance provisions

Pay: $80,000.00-$120,000.00 per year

Benefits:

- On-site parking

Work Location: In person

📌 Lease & Contracts Administrator (Canada)
🏢 Design Properties
📍 Canada