Legal Receptionist and Administrative Assistant

Vago Law Professional Corporation

Location: 130 Queens Quay East, Suite 815, Toronto, Ontario M5A 0P6

Job Type: Full-time

Salary: $45,000 to $55,000 per year, based on experience and qualifications

About the Firm

Vago Law Professional Corporation is a small, busy law firm with two lawyers. Our practice focuses mainly on immigration and refugee law, with some work in other legal areas.

Our office is located on Toronto’s waterfront, directly across from Sugar Beach. The building includes a rooftop area with water views and offers a pleasant, skilled working environment.

We work closely as a team and assist clients facing a wide range of legal and personal circumstances. We are looking for a capable, personable, and motivated individual who wants to learn, take responsibility, and become an important part of the firm.

The Position

The Legal Receptionist and Administrative Assistant will support both lawyers and assist with the firm’s daily administrative, client-service, and file-management needs.

This is not a passive reception position. The successful candidate will answer calls, communicate with clients, manage competing priorities, learn legal and office systems, and help prepare immigration and refugee application packages and other legal document packages.

The role has a steep learning curve. We are looking for someone who learns quickly, takes initiative, thinks through problems, and looks for answers instead of waiting to be told every step.

The successful candidate will work closely with the lawyers and will receive greater responsibility and independence as their knowledge and abilities grow.

Key Responsibilities

Answer and direct incoming telephone calls in a friendly, professional, and sensitive manner.

Welcome clients and assist with general reception and client-service duties.

Communicate with clients from different backgrounds and with different legal and personal circumstances.

Support two lawyers with administrative and file-management tasks.

Open, organize, maintain, and update physical and electronic client files.

Accurately enter and review client information, dates, deadlines, and documents.

Schedule appointments, meetings, interviews, and other firm commitments.

Learn and work with the firm’s legal, document-management, communication, and administrative systems.

Prepare, organize, review, and assemble immigration and refugee application packages.

Assist with document packages and administrative work in other areas of law when required.

Follow up with clients regarding documents, appointments,



information, and outstanding requirements.

Monitor assigned tasks and follow them through to completion.

Manage interruptions, changing priorities, and several active responsibilities at the same time.

Identify missing information, errors, or potential issues and bring them to the attention of the appropriate lawyer.

Assist with improving administrative systems, templates, checklists, and office procedures.

Maintain strict confidentiality and handle sensitive information with care.

The Person We Are Looking For

You are friendly, personable, and comfortable interacting with lawyers, clients, students, and other members of the team.

You enjoy working with people and contribute to a positive and professional office environment.

You respect the importance of reception and administrative work and understand how strong support affects clients, deadlines, and the operation of the firm.

You are intellectually curious and interested in understanding why tasks are completed in a certain way.

You learn new technology, procedures, and systems quickly.

You take ownership of your work and do not require repeated reminders to complete assigned tasks.

You try to find answers and solutions before escalating a problem.

You ask focused questions when instructions or expectations are unclear.

You remain organized, calm, accurate, and professional during busy periods.

You handle pressure, interruptions, and competing demands without losing track of priorities.

You accept feedback, apply it, and improve your work.

You pay close attention to names, dates, deadlines, instructions, and document requirements.

You want to distinguish yourself through reliability, effort, judgment, and the quality of your work.

Qualifications

Strong verbal and written communication skills.

Strong organizational and time-management skills.

Ability to manage several tasks and competing priorities.

Confidence learning new software and technology.

Ability to work independently and as part of a small team.

Professional judgment and discretion.

Strong attention to detail.

Ability to deal professionally and respectfully with clients who may be anxious, frustrated, or experiencing difficult circumstances.





Previous administrative, reception, legal, or professional-office experience is preferred.

Previous law-firm experience is an asset.

Experience with immigration or refugee matters is an asset.

Experience preparing legal, government, immigration, or other formal application packages is an asset.

Multilingual ability, especially Spanish or Arabic, is an asset but is not required.

What We Offer

Close working experience with two lawyers.

Meaningful responsibility and direct involvement in client files.

The opportunity to learn immigration, refugee, and legal-office procedures.

Increasing independence for someone who demonstrates reliability and good judgment.

Opportunities to help improve office systems and procedures.

Experience working with clients from different backgrounds and circumstances.

A professional waterfront office directly across from Sugar Beach.

Access to a rooftop area with water views.

A role where strong performance, initiative, and learning are recognized.

Application Requirements

Please submit:

Your resume.

A short cover letter explaining why this role interests you.

Your answers to the three questions below. Please keep each answer to 150 words or less.

- Describe a time when you received an unfamiliar assignment with limited instructions. What steps did you take to complete it?
- Describe a program, system, process, or skill you taught yourself. How did you approach learning it?
- You are speaking with an upset client. At the same time, a lawyer sends you an urgent request and another client arrives for an appointment. How would you assess and manage the situation?

Applications without responses to the screening questions may not be considered.

Shortlisted candidates may be asked to complete a short work simulation involving prioritization, written communication, organization, accuracy, or problem-solving.

Application Timing

Applications will be reviewed as they are received.

Application deadline: August 20, 2026.

The firm expects to complete its hiring decision by August 31, 2026.

Only candidates selected for an interview will be contacted.

Vago Law Professional Corporation is an equal opportunity employer. We thank all applicants for their interest.

Job Type: Full-time

Pay: $20.00-$25.00 per hour

Benefits:

- Dental care
- Paid time off
- Vision care

Education:

- Bachelor's Degree (preferred)

Experience:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Language:

- Arabic or Spanish? (preferred)

Work Location: In person

📌 Law Office Legal Receptionist and Administrative Assistant (Canada)
🏢 Vago Law Professional
📍 Canada