Trio Roofing Systems Inc. is seeking an experienced and detail oriented Administrative Assistant – Accounts Payable to support our Accounting Dept. This role is responsible for managing the day to day Accounting functions within a fast paced commercial construction environment, while also serving as a professional first point of contact for incoming company calls.

The successful candidate will bring a minimum of four (4) year of accounting experience, demonstrate strong organizational skills, and be comfortable collaborating with multiple departments including Purchasing, Project Management and Service.

Key Responsibilities:

- Process and accurately enter all accounts payable invoices into Sage 100

- Match Vendor and Subcontractor invoices to approved Purchase Orders.

- Verify pricing, quantities, coding and supporting documentation.

- Follow up with vendors and subcontractors regarding discrepancies, missing PO or payment inquiries.

- Maintain organized electronic and physical filing systems.

- Assist with month-end A/P reconciliation and reporting.

- Maintain up to date vendor records.

- Collaborate with Purchasing, Project Managers, and Service departments to resolve invoice issues.

- Answer incoming company phone calls in a professional and courteous manner.

- Direct and transfer calls to the appropriate department or individual.

- Take clear, accurate, and detailed telephone messages.

- Ensure compliance with internal accounting procedures and approval processes.

- Provide administrative support to the Accounting Mgr. as required.

Qualifications:

- Minimum 4 year of Accounts payable or accounting experience.





- Experience in a construction or contracting environment preferred.

- Experience with Sage 100 strongly preferred.

- Strong understanding of Purchase Order matching and job cost allocations.

- High level of accuracy and attention to detail.

- Solid written and verbal communication skills.

- Highly Proficient in Microsoft Office (Excel, Outlook, Word).

- Ability to manage multiple priorities in a deadline driven environment.

- Must be able to obtain and provide a Police Background Check.

Skills & Attributes

- Strong organizational and time management skills.

- Professional and proactive when communication with Vendors and internal departments.

- Team Oriented with the ability to collaborate across departments.

- Maintains confidentiality and handles financial information with integrity.

Job Type: Full-time

Pay: From $50,000.00 per year

Application question(s):

- Do you have experience working in a construction or contracting environment?
- Have you used Sage 100 accounting software? If not which accounting system have you used.
- Are you experienced in matching invoices to Purchase Orders and verifying job cost coding?
- Do you have experience answering and directing multi-line phone systems in a professional office environment?
- Briefly describe your experience with managing high-volume Accounts Payable in a deadline-driven environment.

Experience:

- Accounts payable or accounting : 4 years (required)
- full-cycle Accounts Payable: 2 years (required)

Licence/Certification:

- Police Background Check issued within the last 6 months (required)

Work Location: In person

📌 Administrative Assistant/Accounting (Canada)
🏢 Trio Roofing Systems
📍 Canada