Administrative Assistant & Office Coordinator

Salary: $55,000 per year
Job Type: Full-Time | Permanent

Looking for More Than Just a Job?

We're looking for an organized, dependable, and motivated Administrative Assistant & Office Coordinator to become an important part of our growing team.

If you're someone who enjoys staying busy, takes pride in your work, loves being organized, and wants to build a long-term career in a supportive office environment, we'd love to meet you.

This isn't a position where you'll be doing the same task every day. You'll play an important role in keeping our office running smoothly while supporting our team, our customers, and our day-to-day operations. If you're proactive, detail-oriented, and enjoy helping others succeed, you'll fit right in.

What You'll Do

Your responsibilities will include:

- Answering incoming phone calls professionally and assisting customers
- Managing incoming and outgoing mail
- Preparing monthly customer invoices using Microsoft Excel and Outlook
- Following up on outstanding invoices
- Helping with reports to help others in the office
- Assisting with payroll administration
- Organizing company expenses and assisting with quarterly HST submissions
- Preparing proposals and marketing materials
- Ordering office supplies and maintaining inventory
- Maintaining organized paper and electronic filing systems
- Requesting and maintaining WSIB certificates
- Assisting with customer management and office administration
- Helping set up laptops and workstations for new employees
- Keeping our office organized, welcoming, and running efficiently
- Providing administrative support to the team wherever needed

What We're Looking For

The ideal candidate is:

- Highly organized and detail-oriented




- Friendly, professional, and confident speaking with customers
- Reliable, punctual, and takes pride in doing quality work
- A self-starter who enjoys taking initiative
- Comfortable managing multiple priorities
- Proficient with Microsoft Office, particularly Excel and Outlook
- Eager to learn, grow, and build a long-term career
- Positive, hardworking, and enjoys being part of a team

Why You'll Love Working With Us

We believe people do their best work when they enjoy where they work. We value our employees and strive to create a positive, supportive workplace where everyone feels appreciated.

Here's what we offer:

- Competitive salary of $55,000 per year
- Health Spending Account
- Two weeks of paid vacation
- Additional paid time off during the December holiday season
- Your birthday off with pay
- Gas reimbursement or a TTC pass
- Casual dress environment
- Fun team-building events throughout the year, including canoeing, sporting events (such as basketball games), outdoor activities, and other team outings
- A supportive team that values your ideas and contributions
- Opportunities to learn new skills and grow within the company

Join Our Team

We're looking for someone who wants to build a career—not just find another job. If you're dependable, detail-oriented, enjoy working in a collaborative office setting, and are excited to grow with a company that values its employees, we'd love to hear from you.

Apply today—we're excited to meet you!

Pay: From $55,000.00 per year

Benefits:

- Casual dress
- Company events
- Dental care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Education:

- Bachelor's Degree (required)

Location:

- Toronto, ON M3C 3S2 (required)

Work Location: In person

📌 Administrative Assistant & Office Coordinator (Canada)
🏢 InGeo Design
📍 Canada